City of Holyoke Health Benefit Trust Meeting July 21, 2025

City of Holyoke Health Benefit Meeting

July 21, 2025

City Hall, Old Tax Collector’s Office

The meeting was called to order by Quentin at 5:03 PM 

In attendance: 

PEC Representatives: Joe O’Connor- Retirees, Chris Butler-Fire Dept, Chris Adams- UFCW

City Representatives: Tanya Wdowiak-City Auditor, Sean Mangano- HPS CFO, Dazhana Argueta-Personnel Specialist

Others: Quentin Donohue – chair,  Kelly Curran – HR Director, Rebecca Sutter – Dowd

Receive minutes from 6/2/25 meeting

Quentin welcomed a motion to accept the 6/2/25 meeting minutes

MOTION: Joe O’Connor made a motion to accept the meeting minutes from 6/2/25  . Sean Mangano seconded. Motion carried unanimously

Fire Department Letter of Appreciation from Jaime Pagana

City Council

Quentin reviewed the City Council meeting regarding the decision to move forward with keeping DOWD as broker. It was recommended that we set a process to bid. Kelly Curran recommended that we have a process as well. Kelly will reach out to Amherst or other health benefit trusts to see what works best for Holyoke. 

Amend Motion/Vote regarding Wellness Credits-  Split money to fire and police- reach out to Heidi about what other communities use for wellness credits. 

MOTION: Chris Butler made a motion to provide a portion of the wellness credits to both the Fire and Police Department. Tanya Wdowiak seconded. Motion carried unanimously.

Broker Update

Rebecca provided notes from Steve who was unable to attend due to illness. Not much has changed in terms of claims. 

• Post 65 retirees to Medicare and Medex-TABLED FOR NEXT MEETING
• PCORI- Patient center of outcome institute bill due end of July-TABLED FOR NEXT MEETING

Year to date report of actual expenses & revenues for 2025

Tanya mentioned that there is a warrant that needs to be entered into the system. It should be close to Rebecca’s accounting. The trust would like to ask Rory for the status of the account and ask about if we are getting interest on the account. Dental trust account may need to go to the City Council in order to move thr Health Benefit Trust account. What is the balance in the old dental account, health share in a hold account, and premium credit money $300,000. Rebecca reviewed her accounting document of what should be transferred and what was deposited to the Trust. 

Treasurer of the Board – can this be assigned so that the warrants can be sent to a trustee for approval? 

New Business

Quentin asked who should be signing checks/warrants/invoices if the Trust is separate from the City. Sean mentioned that we should review the MOU at the next meeting

Quentin welcomed a motion to adjourn.

MOTION: Sean Mangano made a motion to adjourn .  Tanya Wdowiak seconded. Motion carried unanimously

The meeting adjourned at 5:49 PM

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