Holyoke Retirement Board Meeting January 25, 2023
9:00 am Holyoke City Hall Annex
20 Korean Veterans Plaza, Holyoke 01040
Agenda posted January 18, 2023, 11:50 AM
Pursuant to G.L. c. 30A, § 20(b) notice is hereby given that a meeting of a Holyoke Retirement Board Meeting to be held at 20 Korean Veterans Plaza, Room 207, Holyoke, MA.
Regular Board Meeting Wednesday, January 25 @ 9:00 A.M.
Agenda Topics:
- Minutes of meeting held on December 25, 2022
- Expense warrant approval
- Bank Reconciliations
- Trial Balance and Statement of Financial Activities
- Retirement Applications
- COLA Update
- Comcast Phones
- Disabilities
- PERAC Memos
- Appropriations
- Manager Reviews
- Refunds
HOLYOKE RETIREMENT BOARD
January 25, 2023
MINUTES
Pursuant to Chapter 20, Section 20 of the Acts of 2021, the regular Meeting of the Holyoke Retirement Board was called to order by Acting Chairwoman Cheryl Dugre at 9:03 A.M. Present were Michele Aubrey, Tanya Wdowiak and Todd McGee. Absent from meeting John McCarthy. Also present were Executive Director Anthony Dulude, Attorney Thomas Gibson (via zoom) and Kevin Jourdain City Councilor.
- Minutes of Board meeting held on December 21, 2022
On separate motions made by Todd McGee, seconded by Ms. Aubrey, it was voted unanimously (4-0) to accept Item I “Minutes,” Item II “Bank Reconciliation,” Item III “Statement of Financial Activities,” Item IV “Retirement Applications,” and Item V “Expenses.”
- Bank Reconciliation:
No reconciliations have been received after July 31,2022.
III. Statement of Financial Activities:
Trial Balance
- Retirement Applications:
Keith Williams- Police Department 2/1/2023
- Expenses:
- Bills……………………………………………. $ 5,758.68
3 (8) C……………………………… 8,220.89
Management Fees…………………… 77,236.08
$91,215.65
- Retiree Payroll: Annuity Pension Total
December 31, 2022 $444,904.13 $2,108,811.40 $2,553,715.53
- VI. Issues-Request-Policy:
- PERAC Memos and Correspondence:
Perac Memo #1/2023- Earnings and Hour Limits
Perac Memo #2 / 2023- 2023 Limits under CH 46 of the acts of 2002
Perac Memo # 3/2023- 2023 Limits Section 23 of Ch. 131 of 2010
Perac Memo # 4/ 2023- Cola Notice
Perac Memo #5/2023- Prosper Cashbooks and Annual Statement
Perac Memo #6 / 2023- Buyback and Makeup Repayment Worksheets
- Pension Appropriations FY2023: Report 12/31/2022
Total Due Total Paid Balance Due
City $12,430,567.00 $6,215,283.50 $6,215,283.50
Gas & Electric 4,217,718.00 1,405906.00 2,811,812.00
Water 629,705.00 69,705.00 560,000.00
Housing 1,059,334.00 264,834.00 794,500.00
Waste Water 28,572.00 28,572.00 0.00
Total $18,365,896.00 $ 7,955,728.51 $10,381,595.49
- New Members:
On a motion made by Ms. Dugre, seconded by Ms. Aubrey, the Board voted unanimously (4-0) to accept the following new members:
Group Cont. %
| Laura Renardson Chabot | SDP – School Department | 1 | 9.0 |
| Celinette Rodriguez | SDP – School Department | 1 | 9.0 |
| Irma Rodriguez | ADM – Administration (small dept.) | 1 | 9.0 |
- Disabilities
No votes taken.
Thomas Gibson- Board Attorney joined via zoom at 9:55- talked about getting rid of CRAB Board
for disabilities (delayed justice). Cola definition for vote by June 2023. Veterans Buy Back Bill, 180 days (Velis). Board voted to go into executive session at 10:23am for purpose of Catherine M.
Collamore.
Board came out of Executive session at 10:24am 4-0 vote to extend the application until all
medical records and facts for the case have been scrutinized.
- Thomas Gibson- Board Attorney joined via zoom at 9:55- talked about getting rid of CRAB Board
for disabilities (delayed justice). Cola definition for vote by June 2023. Veterans Buy Back Bill, 180 days (Velis). Board voted to go into executive session at 10:23am for purpose of Catherine M.
Collamore.
- Investments:
- Segal- Rafik Ghazarian- December: Flash Report.
- Council member Kevin Jourdain- spoke at 9:20am for roughly 10 minutes urging the Board to
consider moving the meetings to night time in accordance with city ordinance. Letter was accepted
by Attorney Thomas Gibson from 2016 letting retirement boards to select their voted upon time for
meetings.
The next meeting of the Holyoke Retirement Board will be held on Wednesday February 22, 2023 @ 9am
There being no further business, a motion to adjourn was made by Mr. Todd McGee, seconded by Ms. Dugre, passing unanimously (4-0).
MEETING ………………………. adjourned 10:40 A.M.
List of Documents Reviewed at the 12/21/2022 Meeting:
Draft minutes of 12/21/2022 meeting.
Segal Marco-performance December
Appropriation FY2023 Worksheet
Respectfully submitted,
______________________________
Anthony Dulude
Executive Director
ATTESTED TO: _____________________________ John T. McCarthy (Chairman)
Elected Member
_____________________________ Michele Aubrey
Appointed Fifth Member
_____________________________ Cheryl Dugre
Elected Member
_____________________________ Todd McGee
Appointed Member
_____________________________ Tanya Wdowiak
Ex-Officio Member