Holyoke Housing Authority November 6, 2025

HOLYOKE HOUSING AUTHORITY REGULAR BOARD MEETING  

Thursday, November 6, 2025, at 6:00 PM 

475 Maple Street, Holyoke, MA 

AGENDA:
 :

HHA Regular Board Meeting

1. MINUTES: To approve the minutes of October 2, 2025, and the October 23, 2025, meetings.
2. EXECUTIVE DIRECTOR REPORT:

A. RESOLUTIONS:

1. Approve Change Order No. 1 and the Certificate of Substantial Completion for the Toepfert Apartment Roof Replacement Project

• Approve the deduct Change Order No. 1, decreasing the project cost $47,660, from $658,019 to $610,359.
• Approve the Certificate of Substantial Completion and initiate project closeout.

2. Approve the No Cost time extension Change Order for the EOHLC Project 137097 Exterior Door and Window Replacement at Four 705 Units

• Approve Change Order No. 1, extending the time for completion twenty-nine (29) days to December 12, 2025.

3.  Authorize the execution of a Memorandum of Understanding with the Holyoke Boys and Girls Club

•    To approve execution of an MOU with HBGC under the same terms as previously executed for the operation of our three after school sites.

4. Approve the Contract for Annual Fire Alarm and Sprinkler Testing and Repairs

• To Reject Rustic Fire Protection as non-responsive
• To Award the Two-Year contract for Fire Alarm and Sprinkler Testing & Repairs to Fire Equipment Inc. in an amount not to exceed $76,662 as the lowest, responsive, responsible bidder for both Fire Alarm and Sprinkler, Annual Testing and Repairs. This amount reflects the total cost for annual testing of fire alarm and sprinkler systems plus the repairs needed not-to-exceed limit.

B. CURRENT ISSUES REPORTS (open for discussion)

1. Maintenance/Admissions
2. Modernization Report
3. Development Report
4. Finance Department Report
5. Resident Services Report
6. Leased Housing
7. MIS Department
8. Senior Property Manager Report
9. Human Resources Report
10. Legal Update

C. NEW BUSINESS

D. ADJOURN

The list of matters are those anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed, and other items not listed may also be brought up for discussion to the extent permitted by law.

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