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Holyoke City Council Meeting March 6, 2018

Mar 6 2018

7:00 pm City Hall Holyoke

536 Dwight St, Holyoke 01040

AGENDA FOR THE CITY COUNCIL
March 6,2018

LAID ON THE TABLE

1. That the City Council and Mayor request and approve the use of the State Auditor (Suzanne Bump's Office) to conduct and do an audit of all the city finances for the City of Holyoke

PUBLIC COMMENT

COMMUNICATIONS

2. From Mayor Alex Morse, letter reappointing Rory Casey of 174 High Street to the serve as a member of the Retirement Board

3. From Mayor Alex B. Morse, letter appointing Bellamy Schmidt to the position of Temporary Auditor

4. From Mayor Alex B. Morse letter reappointing Frances Welson, 1421 Northampton St. to serve as a member of the Historical Commission for the City of Holyoke; Ms. Welson will serve a three year term; said term will expire on April 16, 2021.

5. From Mayor Alex B. Morse letter reappointing Hayley M. Dunn, 1099 Northampton St. to serve as a the Democratic Member for the Board of Registrar of voters for the City of Holyoke; Ms. Dunn will serve a three year term; said term will expire on March 31, 2021.

6. From Mayor Alex B. Morse letter re: Proposal for the former Lynch School Property.

7. From Crystal Barnes, Assistant City Solicitor correspondence re: Executive Session Attendance.

8. From Crystal Barnes, Assistant City Solicitor, legal opinion re: Special Permit Extension.

9. From Irma Cruz, Assistant City Clerk minutes of February 20, 2018.

10. From City Treasurer Sandy Smith, letter regarding Revenue Anticipation Note

11. From Acting Auditor Bellamy Schmidt, monthly budget report as of November 2017

12. From Lori J. Belanger, Chief Procurement Officer, letter re: City of Holyoke Purchasing audit.

13. From Lori J. Belanger, Chief Procurement Officer, letter re: Proposals for 1575 Northampton St. (Lynch School).

14. From Alicia M. Zoeller, Administrator Office of Community Development, letter re: FFY2018 Committee on Development and Government Relations recommendations acceptance of FY2018 annual plan and HUD funds.

15. From Alicia Zoeller, Administrator Office of Community Development re: requests for Additional Information-FY2018 CDBG allocations (DGR meeting).

16. From Michael P. McManus, Superintendent letter re: Ongoing Park and Recreational Facilities update.

17. From Jeff Jones, Union representative for UFCW Local 1459 re: Durnham Bus Services.

18. From Board of Fire Commissioners minutes of November 15, 2017 and January 24, 2018.

PETITIONS

19. Petition of EcoATM for a renewal of a Second Hand License at 50 Holyoke St.

20. Petition of John P. McCann of 415 Ingleside St for a renewal of a Home Occupation for Ingleside Therapeutic Massage Yoga

21. Petition of Jorge Tirse,of Gloversville, New York for a special permit for a Recreational Marijuana Dispensary (7.10.4) at 630 Beaulieu St.

PRESIDENT'S REPORT

REPORTS OF COMMITTEES

22. Ordinance Committee Reports (if any)

22A. The Committee on Ordinance to whom was referred an order that the DPW consider a 4-way stop sign at Washington Ave./ Charles St. intersection Recommend that the Council adopt the recommendation of the DPW Director

22B. The Committee on Ordinance to whom was referred an order Order:  that the name be changed of the portion of Coit St. that is west of Hillside Ave. Recommend that the order be adopted

22C. The Committee on Ordinance to whom was referred an order that the DPW places a stop sign at the intersection of Judith St. and Sheehan Dr. There have been multiple instances of near collisions with cars turning from Judas St. onto Sheehan Dr. without stopping. This is a constituent request. Recommend that the Council adopt the recommendations of the DPW director

22D. The Committee on Ordinance to whom was referred an order that a handicap sign be placed in front of 11 No. East St. for Gadiel Ortiz Recommend that the order be adopted

23. Finance Committee Reports (if any)

23A. The Committee on Finance to whom was referred an order  that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Shannon CSI Grant” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant. Recommend that the order be adopted

23B. The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Eleven Thousand Three Hundred Fifty Three and 51/100 Dollars ($11,353.51) as follows:

FROM:
12101-51107      Patrolmen                     $7,299.81
12201-51105      Firefighters                   4,053.70
TOTAL:$11,353.51
TO:
12101-51180      Inj On Duty                    $7,299.81
12201-51180      Inj On Duty                    4,053.70
TOTAL:$11,353.51 Recommend that the order be adopted

23C. The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Twenty-four thousand nine hundred sixty-six and 37/100/100 Dollars ($24,966.37) as follows:

FROM:
12101-51107      Patrolmen                                                                                          $24,966.37
TOTAL:                            $24,966.37
TO:
12101-51180      Inj On Duty                                                                                         $24,966.37
TOTAL:                            $24,966.37 Recommend that the order be adopted

23D. The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Four thousand fifty-three and 70/100/100 Dollars ($4,053.70) as follows:

FROM:
12201-51105      Firefighters                   $4,053.70
TOTAL:$4,053.70
TO:
12201-51180      Inj On Duty                    $4,053.70
TOTAL:$4,053.70 Recommend that the order be adopted

24. Public Safety Committee Reports (if any)

25. Public Service Committee Reports (if any)

26. Development and Governmental Relations Committee Reports (if any)

26A. The Committee on Development and Governmental Relations to whom was referred FY 2018 Community Development Block Grant allocations Recommend that the full Council adopt the recommendations of the Development and Govt. Relations Committee

26B. The Committee on Development and Governmental Relations to whom was referred an order that in accordance with M.G.L. Ch. 30B and the Holyoke Code of Ordinances procurement ordinance, the City Council consider declaring a parcel at 278 Pine St. as surplus property available for disposition. Said parcel is identified by the Holyoke Board of Assessors records as Map 004, Block 06, Parcel 013 and is more particularly described at the Hampden County Registry of Deeds in Book 21088, Page 399 Recommend that the order be adopted

27. Charter and Rules Committee Reports (if any)

27A. The Committee on Charter and Rules to whom was referred an order Ordered that an official charter change through ballot question be placed on the next regularly scheduled municipal election.

Ballot Question Creating a Recall Process of Elected Officials.
Recommend that the order be adopted

27B. The Committee on Charter and Rules to whom was referred an order Ordered that the City Council Charter & Rules Committee explore the Committees of the Holyoke City Council in comparison to the other municipalities with similar size councils to see if there is any opportunity for streamlining and or expansion of the current council committees Recommend that the order has been complied with

27C. The Committee on Charter and Rules to whom was referred an order Ordered that the City Solicitor come before the council to give an update on open meeting law changes (i.e. emails, reply all to emails, etc.) Recommend that the order has been complied with

28. Joint City Council and School Committee Reports (if any)

28A. The Committee on Joint Committee of City Council and School to whom was referred an order by Todd McGee, for the schools to install new exhaust doors and fans at E.N. White School.   Recommend that the order has been complied with

28B The Committee on Joint Committee of City Council and School to whom was referred an order that the Holyoke Police department appear before the joint Committee of the School committee and City Council and provided job description, qualifications needed, and selection process for the School Resource Officers of the Holyoke Public Schools. Recommend that the order has been complied with

28C The Committee on Joint Committee of City Council and School to whom was referred an that the City chief of Police appear before the Joint Committee of the City Council and School Committee and City Council and provided job description, qualification needed and selection process for the School Resources Officers of the Holyoke Public Schools. Recommend that the order has been complied with

MOTIONS, ORDERS AND RESOLUTIONS

29. VALENTIN -- That the DPW Superintendent reviews parking options on Hampden and Beacon and offer suggestions that may alleviate delivery issues for Eddie's Furniture. Request from business owner.

30. VALENTIN -- That the DPW Superintendent review the possibility of "Resident Parking Only" on Pine St., between Appleton and Essex. Request from residents.

31. VALENTIN -- That the DPW Superintendent give an update regarding the proposed crosswalk on Hampden St., across from Stop & Shop. The City Council voted to approve this order last year.

32. ANDERSON-BURGOS -- That the City Council adopt an ordinance to limit the parking on the corner of Belvedere and Northampton St where Silk Deli is located. Residents have been experiencing parking hazards in this area.

33. BARTLEY -- That the Honorable City Council, in accordance with M.G.L. c. 30B and the Holyoke Procurement Ordinance, vote to accept an offer from the Colvest Group, Ltd. to purchase a parcel of land and building located at 1575 Northampton Street for $250,000.00.  Said Parcel contains approximately 2.94 acres and is described in Holyoke Assessors' records as Map 105, Block 00, Parcel 061 and being more particularly described in deeds recorded in the Hampden County Registry of Deeds Book 2086, Page 67 and Book 2077, Page 478.  The parcel is zoned R-1A (single family residence) and is the former Lynch School.  Mayor's acceptance letter and additional information has been submitted to the Council.

34. BRESNAHAN -- That the tax collector and treasure report back to the city council on the top 100 delinquent tax payers

35. LEAHY -- That an amendment be made to Section 18-35 (c) to
VACON require a rehabilitation or demolition plan be submitted
within 30 days of notice. That an amendment be made
to remove "after 1 year" in Section 2b(1) due to the
language in subsection a, which allows for the council's
intended result.  This was an inadvertent mistake
during drafting.

36. MCGIVERIN -- that there be and is hereby appropriated by transfer in the fiscal year 2018, Twenty-Eight Thousand and 00/100 Dollars ($28,000.00) as follows:

FROM:
14101-51105 DPW- Senior Civil Engineer $28,000.00
TOTAL: $28,000.00
TO:
14101-51101 DPW- City Engineer/Asst Superintendent $28,000.00
TOTAL: $28,000.00

37. MCGIVERIN -- that there be and is hereby appropriated by transfer in the fiscal year 2018, Three Thousand Six Hundred Eighty-Three and 07/100 Dollars ($3,683.07) as follows:

FROM:
12101-51107 Police- Patrolmen $3,683.07
TOTAL: $3,683.07
TO:
12101-51180 Police- Inj on Duty $3,683.07
TOTAL: $3,683.07

38. MCGIVERIN -- that there be and is hereby appropriated by transfer in the fiscal year 2018, One Thousand Five Hundred Three and 00/100 Dollars ($1,503.00) as follows:

FROM:
12101-51107 Police- Patrolmen $1,503.00
TOTAL: $1,503.00
TO:
12101-51180 Police- Inj on Duty $1,503.00
TOTAL: $1,503.00

39. MCGIVERIN -- that there be and is hereby appropriated by transfer in the fiscal year 2018, Four thousand eight hundred forty-one and 52/100 Dollars ($4,841.52) as follows:

FROM:
12101-51107 Patrolmen $4,841.52
TOTAL: $4,841.52
TO:
12101-51180 Injured n Duty $4,341.52
12101-51910 Stipend 500.00
TOTAL: $4,841.52

40. MCGIVERIN -- that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the "JACKSON ST. SEWER SEPARATION AND CSO PROJECT ADVANCEMENT " grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

41. MCGEE -- Order that the city council invite in Margaret Woods
LEBRON-MARTINEZ to the finance committee to give an update on the
middle school project(s).

42. MCGEE -- Order that the city council in order to  expand the search and scope for the city auditor position change the residency requirement.

43. MCGIVERIN -- that there be and is hereby appropriated by transfer in the fiscal year 2018, Three thousand nine hundred ninety-four and 94/100 Dollars ($3,994.94) as follows:

FROM:
12201-51105 Firefighters $3,994.94
TOTAL: $3,994.94
TO:
12201-51180 Injured on Duty $3,994.94
TOTAL: $3,994.94

44. MCGIVERIN -- that the amount of Five hundred thirteen and 19/100 Dollars ($513.19) be authorized from the Legal Department's Recording Fees (11512-57605) appropriation in fiscal year 2018 for services rendered in fiscal year 2017 which were unencumbered at the 2017 fiscal year end.

45. MCGIVERIN -- that the amount of Two hundred seventy-nine and 10/100 Dollars ($279.10) be authorized from the Board of Health Department's Advertising (15102-53430) appropriation in fiscal year 2018 for services rendered in fiscal year 2017 which were unencumbered at the 2017 fiscal year end.

46. VACON -- That the City Council receive an update on the investigation re: the wire transfer from the Treasurer’s office made in response to an email.

47. VACON -- that the Mayor request a transfer from his budget (Mayor’s office) to restore the illegal transfers of $5,000 each from the budget of DPW and Parks and Rec.

 

 

Addendum:
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting.
Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law

______________________________
City Clerk

REGULAR MEETING OF THE CITY COUNCIL
March 6,2018

The meeting was called to order by President McGee at 07:11 PM.

The Clerk called the roll. Absent members: 0 Present Members 13 (Anderson-Burgos, Bartley, Bresnahan, Leahy, Lebron-Martinez, Lisi, McGee, McGiverin, Roman, Sullivan, Tallman, Vacon, Valentin).

The name of Councilor Valentin was drawn to head the roll call voting.

Holyoke Caledonian Piping Band entered the Council Chambers to play music.
Councilor Bartley and Council President McGee gave proclamations to St. Patrick’s Parade Committee award winners and St. Patrick’s Parade Committee President Timothy O’Grady. Councilors McGee and Bartley also acknowledged the presence of the Holyoke Colleens present at the meeting.

LAID ON THE TABLE

ROMAN, Bresnahan, McGee, Tallman, Vacon, Valentin Ordered, that That the City Council and Mayor request and approve the use of the State Auditor (Suzanne Bump's Office) to conduct and do an audit of all the city finances for the City of Holyoke
Under Discussion:
Councilor Todd McGee spoke and stated that he has been in contact with the Bill Keith from the State Auditors office. It was noted that Mr. Keith has been speaking with the DOR and Inspector General. It was noted that he is asking that the City wait for the City’s outside auditor to give their final report before the state weighs in. It was noted that the outside auditors would be in to report on March 12th for a finance committee meeting. Motion was made and seconded to keep Item 1 on the table: Item 1 tabled
---> Received and laid on the table.

PUBLIC COMMENT

Jeff Jones 76 Woods Rd. Northampton from School Bus Driver Union spoke on contract between drivers, dispatchers and monitors and Holyoke. It was noted that the contract would not be extended. Mr. Woods spoke against this change in the contract and stated that the decision was made behind closed doors. Mr. Jones stated that he is looking to protect the union and to maintain past practices. Mr. Jones noted the use of vans negatively effects bus monitors and workers in the transportation system.

Pat Beaudry 69 Hillview Rd. read letter from Holyoke Bike and Pedestrian Committee to recommend a letter to the Governor, and State Delegation to bring back funding to the PVTA. Mr. Beaudry gave various reasons that funding is important to the PVTA and encouraged the Council to write the letter of encouragement.

Patrick Burke 43 Pearl St. spoke on behalf of the union bus monitors and stated that the union is standing up for basic dignity and basic workers rights. Mr. Burke encouraged the Council to support the union and do whatever it can to help the workers.

Evette Colon 56 Claremont Ave. Holyoke spoke and asked for support of the union and noted that the monitors are very important for safety on the busses as well as for managing students on the busses.

David Perez 98 St. Jerome Ave. spoke and stated that he is a bus driver and stated that the Council is the voice of Holyoke. Mr. Perez asked that the Council support the union going forward.
Eva 41 Brown Ave. spoke as a bus monitor and stated that she is a parent of a handicap child. Eva stated that if monitors are cut child safety will be negatively effected and that there will be more accidents.

Kathy Elisa 266 Essex St. spoke and noted that she has been a school bus driver for many years. Ms. Elisa stated that some students for physical or mental issues can not be put in vans for transportation. Ms. Elisa asked that the Council do what it can to support the union.

COMMUNICATIONS

Motion was made and seconded to suspend the rules and take Item 17 , Late file B and D
From Jeff Jones, Union representative for UFCW Local 1459 re: Durnham Bus Services.
Under Discussion:
Referred to Public Safety. Councilor Lebron-Martinez spoke and stated the Council should look at both sides of the bussing decision but stated that the decision is negatively affecting many workers in the City. Councilor Lebron-Martinez thanked the union workers for coming to the meeting and making their voices heard.
Councilor Roman spoke and questioned the procedure that went into the school’s decision on the issue. Councilor Roman stated that he stands with unions and the working people of Holyoke and encouraged the School to work with the unions and try to keep pay and prevailing wages.
Councilor Anderson-Burgos stated that he sees the people in front of him and noted that he does not see the company but the people. Councilor Anderson-Burgos stated that he would do whatever he could to support the union workers and to support the families.
Councilor Valentin thanked everyone for coming to the meeting and stated that everyone should reach out to School Committee officials. It was noted by Councilor Valentin that the City Council had nothing to do with the contract decision. Councilor Valentin stated that she would do her best to communicate with Dr. Zrike to get his side of the story on this and get to the facts on why the decisions were made. Councilor Lisi spoke and stated that this is pretty much the cost of having the City Schools be in receiver ship. Councilor Lisi noted that the Receiver is in place to make quick decisions and to look at a ledger to save money and not really think about the impact of making cuts. Councilor Lisi stated that at the end of the day she does not think the Council has any direct influence on the decision the receiver makes but noted that the Council passes the budget so there may be some power in the Council to make concerns known.
Rules were further suspended to take up Late File orders B and D as a package with Item 17.
---> Received and referred to the Joint City Council and School Committee.

Late File B
From Holyoke Public Schools letter re: Holyoke Public Schools special needs transportation.
---> Received and referred to the Joint City Council and School Committee.

Late file D
MCGIVERIN, McGee Ordered, that That the Auditing firm of Clifton-Lawson & Allen appear before the City Council Finance Committee with their Findings.
---> Received and referred to the Finance Committee.

From Mayor Alex Morse, letter reappointing Rory Casey of 174 High Street to the serve as a member of the Retirement Board
Under Discussion:
It was noted that the retirement board is a paid position. It was noted that Mr. Casey also works and is paid out of the Mayor’s Office. It was noted that other workers in City Hall serve on the Retirement Board and that a special employee status is not needed. It was noted that Retirement Board appointments do not require Council confirmation. Item 2 Received
---> Received.

From Mayor Alex B. Morse, letter appointing Bellamy Schmidt to the position of Temporary Auditor
Under Discussion:
Received and referred to Public Service. It was noted that the temporary appointment of Bellamy Schmidt to the Auditor position does not require Council approval. Councilors discussed financial state of the City and how information in this regard is dispensed in the City. Councilors pressed for gaining more information and speaking to outside auditors and others in the City before jumping to any conclusions
---> Received and referred to the Public Service Committee.

Motion was made and seconded to suspend the rules and take Item Late file A out of order
From Division of Local Services, MA Department of Revenue follow-up to correspondence regarding status of our community's Annual City and Town Financial Report Fiscal Year ending June 30, 2017.
---> Received and Referred to Finance Committee

Motion was made and seconded to suspend rules and take Item 4 and 5 as a package
From Mayor Alex B. Morse letter reappointing Frances Welson, 1421 Northampton St. to serve as a member of the Historical Commission for the City of Holyoke; Ms. Welson will serve a three year term; said term will expire on April 16, 2021.
---> Received and appointment confirmed.

From Mayor Alex B. Morse letter reappointing Hayley M. Dunn, 1099 Northampton St. to serve as a the Democratic Member for the Board of Registrar of voters for the City of Holyoke; Ms. Dunn will serve a three year term; said term will expire on March 31, 2021.
---> Received and appointment confirmed.

From Mayor Alex B. Morse letter re: Proposal for the former Lynch School Property.
---> Received and referred to the Development and Governmental Relations Committee.

From Crystal Barnes, Assistant City Solicitor correspondence re: Executive Session Attendance.
---> Received.

From Crystal Barnes, Assistant City Solicitor, legal opinion re: Special Permit Extension.
---> Received and referred to the Development and Governmental Relations Committee.

From Irma Cruz, Assistant City Clerk minutes of February 20, 2018.
---> Laid on the Table

From City Treasurer Sandy Smith, letter regarding Revenue Anticipation Note
---> Received and referred to the Finance Committee.

From Acting Auditor Bellamy Schmidt, monthly budget report as of November 2017
---> Received and referred to the Finance Committee.

From Lori J. Belanger, Chief Procurement Officer, letter re: City of Holyoke Purchasing audit.
---> Received and referred to the Finance Committee Ordinance Committee.

From Lori J. Belanger, Chief Procurement Officer, letter re: Proposals for 1575 Northampton St. (Lynch School).
---> Received and referred to the Development and Governmental Relations Committee.

Motion was made and seconded to suspend the rules and take Items 14 and 26A as a package
From Alicia M. Zoeller, Administrator Office of Community Development, letter re: FFY2018 Committee on Development and Government Relations recommendations acceptance of FY2018 annual plan and HUD funds.
Under Discussion:
Councilor Bartley gave overview of the meeting that took place in DGR noting discussions on the Community Development Block Grant. Councilor Bartley noted that as always the Committee did its due diligence in going through each line and making recommendations for each allocation inherent in the grant. Councilor Roman thanked Councilors Sullivan and Valentin for their teamwork meeting with the Citizens Advisory Committee and listening to their recommendations. Councilor Bartley thanked Alicia Zoeller and her staff for the work done in committee. Motion was made and seconded to recommend the recommendations of the DGR Committee: Motion passed 13-0
---> Received.

The Committee on Development and Governmental Relations to whom was referred FY 2018 Community Development Block Grant allocations
have considered the same and Recommend that the full Council adopt the recommendations of the Development and Govt. Relations Committee .

Committee Members:
David K. Bartley
Michael J. Sullivan
Jossie M Valentin
Peter R. Tallman
Nelson R. Roman
---> Report of Committee received and Adopted on a call of the roll of the yeas and nays --Yeas 13--Nays 0--Absent 0.

From Alicia Zoeller, Administrator Office of Community Development re: requests for Additional Information-FY2018 CDBG allocations (DGR meeting).
---> Received.

From Michael P. McManus, Superintendent letter re: Ongoing Park and Recreational Facilities update.
---> Received and referred to the Public Service Committee.

 

From Board of Fire Commissioners minutes of November 15, 2017 and January 24, 2018.
---> Received.

PETITIONS

Petition of EcoATM for a renewal of a Second Hand License at 50 Holyoke St.
Under Discussion:
It was noted that the application was a renewal. Councilor McGee confirmed that all municipal taxes and fees were up to date. Item 19 approved
---> Received and adopted.

Petition of John P. McCann of 415 Ingleside St for a renewal of a Home Occupation for Ingleside Therapeutic Massage Yoga
Under Discussion:
It was noted that the application was a renewal. Councilor McGee confirmed that all municipal taxes and fees were up to date. Item 20 approved.
---> Received and adopted.

Petition of Jorge Tirse,of Gloversville, New York for a special permit for a Recreational Marijuana Dispensary (7.10.4) at 630 Beaulieu St.
---> Received and referred to the Ordinance Committee.

PRESIDENT'S REPORT

Council President Todd McGee gave report noting that March 12th would be a Finance Committee meeting in which all members of the City’s finance team would be invited including former auditor and purchasing director, outside auditor, and all finance departments. Councilor McGee stated the goal is to not point fingers but to get down to what the problem was, fix it and go forward. It was noted that Councilor Roman would be stepping aside from the School Building Committee because of having other obligations. It was noted that if anyone was interested in taking his place they should let him know. Councilor McGee and Leahy gave information on the St. Patrick’s Parade and where the line up would take place.

REPORTS OF COMMITTEES

Motion was made and seconded to suspend the rules and take Items 22A and 22C as a package
The Committee on Ordinance to whom was referred an order that the DPW consider a 4-way stop sign at Washington Ave./ Charles St. intersection
have considered the same and Recommend that the Council adopt the recommendation of the DPW Director .
Under Discussion:
Items 22A and 22C were taken up as a package: It was noted that the Council was just waiting on measurements from the DPW to be able to be put into legal language. Items 22A and 22C were tabled

Committee Members:
Linda L. Vacon
David K. Bartley
Rebecca Lisi
Juan . Anderson-Burgos
Nelson R. Roman
---> Report of Committee received and laid on the table.

The Committee on Ordinance to whom was referred an order Order:  that the name be changed of the portion of Coit St. that is east of Hillside Ave.
have considered the same and Recommend that the order be adopted .
Under discussion:
Item 22B amended to replace the word “West” with the word “East”. Councilor Bartley gave info on the order noting that making the change benefits people in the neighborhood by better distinguishing the properties on the road and make mail delivery easier. Motion was made and seconded to adopt the order: Item 22B adopted 13-0

Committee Members:
Linda L. Vacon
David K. Bartley
Rebecca Lisi
Juan . Anderson-Burgos
Nelson R. Roman
---> Report of Committee received and the Ordinance passed its first reading.
The Ordinance passed its second reading.
The Ordinance was passed to be enrolled.
The Committee has considered the same and find that it is truly and properly enrolled.
Report of Enrollment received.
The Ordinance was passed to be Ordained and Adopted on a call of the roll of the yeas and nays --Yeas 13--Nays 0--Absent 0.
Approved by the Mayor.

The Committee on Ordinance to whom was referred an order that the DPW places a stop sign at the intersection of Judith St. and Sheehan Dr. There have been multiple instances of near collisions with cars turning from Judas St. onto Sheehan Dr. without stopping. This is a constituent request.
have considered the same and Recommend that the Council adopt the recommendations of the DPW director .

 

Committee Members:
Linda L. Vacon
David K. Bartley
Rebecca Lisi
Juan . Anderson-Burgos
Nelson R. Roman
---> Report of Committee received and laid on the table.

The Committee on Joint Committee of City Council and School to whom was referred an order by Todd McGee, for the schools to install new exhaust doors and fans at E.N. White School.
have considered the same and Recommend that the order has been complied with .
Under discussion:
Councilor Lebron-Martinez gave information on the order noting that the exhaust doors have been installed and that the order has been complied with. Motion was made and seconded to adopt the Committee report: Item 28A complied with by voice vote.

Committee Members:
Gladys Lebron-Martinez
Juan . Anderson-Burgos
Daniel B. Bresnahan
Joseph M. McGiverin
---> Report of Committee received and recommendation adopted.

The Committee on Ordinance to whom was referred an order that a handicap sign be placed in front of 11 No. East St. for Gadiel Ortiz
have considered the same and Recommend that the order be adopted .
Under discussion:
Councilor Vacon read out the order and the location of the handicap parking space. It was noted that the order was vetted by the Commission on Disabilities and that they recommended the order be approved. Item 22D adopted 13-0

Committee Members:
Linda L. Vacon
David K. Bartley
Rebecca Lisi
Juan . Anderson-Burgos
Nelson R. Roman

---> Report of Committee received and the Ordinance passed its first reading.
The Ordinance passed its second reading.
The Ordinance was passed to be enrolled.
The Committee has considered the same and find that it is truly and properly enrolled.
Report of Enrollment received.
The Ordinance was passed to be Ordained and Adopted on a call of the roll of the yeas and nays --Yeas 12--Nays 0--Absent 1 (Leahy).
Approved by the Mayor.

The Committee on Joint Committee of City Council and School to whom was referred an order that the Holyoke Police department appear before the joint Committee of the School committee and City Council and provided job description, qualifications needed, and selection process for the School Resource Officers of the Holyoke Public Schools.

have considered the same and Recommend that the order has been complied with .
Under discussion:
Councilor Lebron-Martinez noted that information was given by the HPD that met the satisfaction of the maker of the order. It was noted that the communication was circulated to all Councilors. Item 28B Complied with by voice vote.

Committee Members:
Gladys Lebron-Martinez
Juan . Anderson-Burgos
Daniel B. Bresnahan
Joseph M. McGiverin
---> Report of Committee received and recommendation adopted.

The Committee on Joint Committee of City Council and School to whom was referred an that the City chief of Police appear before the Joint Committee of the City Council and School Committee and City Council and provided job description, qualification needed and selection process for the School Resources Officers of the Holyoke Public Schools.
have considered the same and Recommend that the order has been complied with .
Under discussion:
It was noted that Item 28C was essentially the same order as 28B that was worded just a bit differently. Item 28C Complied with by voice vote.

Committee Members:
Gladys Lebron-Martinez
Juan . Anderson-Burgos
Daniel B. Bresnahan
Joseph M. McGiverin
---> Report of Committee received and recommendation adopted.

The Committee on Finance to whom was referred an order  that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Shannon CSI Grant” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
(Recommended by the Mayor)
have considered the same and Recommend that the order be adopted .
Under Discussion:
Councilor McGiverin spoke on the grant and noted that the total amount of money would be $385,000 and stated that it is funneled through the HPD and goes out to a number of different agencies with the lead agency being the Holyoke Boys and Girls Club. It was noted that Eileen Cavanaugh attended the meeting to give information on how money would be spent by the Boys and Girls Club. It was noted money would go to a GED program and also restorative justice in the Holyoke Public Schools. Councilor McGiverin explained the grant noting that the main idea is to have money go to youth services in the City. Motion was made and seconded to adopt the order: Item 23A adopted 13-0

Committee Members:
Joseph M. McGiverin
James M. Leahy
Peter R. Tallman
Michael J. Sullivan
Todd McGee
---> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays --Yeas 10--Nays 0--Absent 1 (Bresnahan). Councilors Leahy and Lebron-Martinez did not vote or participate in discussion on this item.
Approved by the Mayor.

Motion was made and seconded to suspend the rules and take Items 23B ,23C, 23D as a package
The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Eleven Thousand Three Hundred Fifty Three and 51/100 Dollars ($11,353.51) as follows:

FROM:
12101-51107      Patrolmen                     $7,299.81
12201-51105      Firefighters                   4,053.70
TOTAL:$11,353.51
TO:
12101-51180      Inj On Duty                    $7,299.81
12201-51180      Inj On Duty                    4,053.70
TOTAL:$11,353.51
(Recommended by the Mayor)

have considered the same and Recommend that the order be adopted .
Under discussion:
Councilor McGiverin stated that these transfers have previously been vetted by the Finance Committee. It was noted each transfer represented money going to officers injured on duty. Councilor McGiverin explained that based on a change of rules within the Council these internal transfers now go before the Council so that the Council can be apprised of the transactions. Councilor McGiverin also gave information given by Sgt. Hart on the status of injured on duty now based on other years. Motion was made and seconded to adopt all three orders: Items 23B, 23C, and 23D adopted 13-0

Committee Members:
Joseph M. McGiverin
James M. Leahy
Peter R. Tallman
Michael J. Sullivan
Todd McGee

---> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays --Yeas 13--Nays 0--Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Twenty-four thousand nine hundred sixty-six and 37/100/100 Dollars ($24,966.37) as follows:

FROM:
12101-51107      Patrolmen                                                                                          $24,966.37
TOTAL:                            $24,966.37
TO:
12101-51180      Inj On Duty                                                                                         $24,966.37
TOTAL:                            $24,966.37
(Recommended by the Mayor)

have considered the same and Recommend that the order be adopted .

Committee Members:
Joseph M. McGiverin
James M. Leahy
Peter R. Tallman
Michael J. Sullivan
Todd McGee

---> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays --Yeas 13--Nays 0--Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Four thousand fifty-three and 70/100/100 Dollars ($4,053.70) as follows:

FROM:
12201-51105      Firefighters                   $4,053.70
TOTAL:$4,053.70
TO:
12201-51180      Inj On Duty                    $4,053.70
TOTAL:$4,053.70
(Recommended by the Mayor)

have considered the same and Recommend that the order be adopted .

Committee Members:
Joseph M. McGiverin
James M. Leahy
Peter R. Tallman
Michael J. Sullivan
Todd McGee

---> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays --Yeas 13--Nays 0--Absent 0.
Approved by the Mayor.

The Committee on Development and Governmental Relations to whom was referred an order that in accordance with M.G.L. Ch. 30B and the Holyoke Code of Ordinances procurement ordinance, the City Council consider declaring a parcel at 278 Pine St. as surplus property available for disposition. Said parcel is identified by the Holyoke Board of Assessors records as Map 004, Block 06, Parcel 013 and is more particularly described at the Hampden County Registry of Deeds in Book 21088, Page 399

have considered the same and Recommend that the order be adopted .
Under discussion:
Councilor Bartley spoke on the property 278 Pine St. and gave explanation of the property and parcel. It was noted that Marcos Marrero came in to speak on the property and the assessment noting that there is a potential bidder for the parcel. It was noted property is by Wistariahurst and Senior Center. It was noted that Committee is always happy to try to get these properties back on the City tax roll. Councilor Valentin stated that it looks like the proposal is to have affordable housing on the lot. Clerk called the roll: Item 26B adopted 13-0

Committee Members:
David K. Bartley
Michael J. Sullivan
Jossie M Valentin
Peter R. Tallman
Nelson R. Roman

---> Report of Committee received and Adopted on a call of the roll of the yeas and nays --Yeas 13--Nays 0--Absent 0.
Approved by the Mayor.

The Committee on Charter and Rules to whom was referred an order Ordered that an official charter change through ballot question be placed on the next regularly scheduled municipal election.

Ballot Question Creating a Recall Process of Elected Officials.
have considered the same and Recommend that the order be adopted .
Under discussion:
Councilor Roman noted that the recall item was adopted in the previous year but that the Mayor had vetoed it. It was noted that the language is precisely the same and that the hope is to give a voice and mechanism to check and balance their elected 4 year leaders. Councilor Roman noted that the Mayor is in favor of this order this time around. Councilor Roman also stated that this order was not filed to target the Mayor but noted that there are a multitude of 4 year elected officials. It was also noted that approving the order would only allow for residents to say on a ballot question whether they support the measure or not. Councilor Bresnahan voted against the order and noted that it could cause people to be reactionary and just target people for making mistakes in office or saying the wrong thing. Councilor Anderson-Burgos also stated that he would vote against the order and gave reasons why. Motion was made and seconded to adopt the order: Item 27A adopted 10-3 (Bresnahan, Anderson-Burgos, Lisi dissenting)

Committee Members:
Nelson R. Roman
Linda L. Vacon
Todd McGee
Linda L. Vacon
Rebecca Lisi

---> Report of Committee received and Adopted on a call of the roll of the yeas and nays --Yeas 10--Nays 3 (Anderson-Burgos, Bresnahan, Lisi)--Absent 0. *RETURNED FROM MAYOR WITH NO SIGNATURE*

Motion was made and seconded to suspend the rules and Take items 27B and 27C as a package
The Committee on Charter and Rules to whom was referred an order Ordered that the City Council Charter & Rules Committee explore the Committees of the Holyoke City Council in comparison to the other municipalities with similar size councils to see if there is any opportunity for streamlining and or expansion of the current council committees
have considered the same and Recommend that the order has been complied with .
Under discussion:
Councilor Roman gave overview of discussion that took place in committee noting that Paul Payer came in to the Charter and Rules meeting and gave updated information on the open meeting law including answering questions from Councilors. Councilor Roman cautioned Councilors on how they approach emails and noted that time and date is allowed in group discussion but content of any kind should be avoided in order to be in compliance with OML. Motion was made and seconded to adopt the committee reports that both items were complied with: Motion passed by voice vote.

Committee Members:
Nelson R. Roman
Linda L. Vacon
Todd McGee
Linda L. Vacon
Rebecca Lisi

---> Report of Committee received and recommendation adopted.

The Committee on Charter and Rules to whom was referred an order Ordered that the City Solicitor come before the council to give an update on open meeting law changes (i.e. emails, reply all to emails, etc.)
have considered the same and Recommend that the order has been complied with .

Committee Members:
Nelson R. Roman
Linda L. Vacon
Todd McGee
Linda L. Vacon
Rebecca Lisi

---> Report of Committee received and recommendation adopted.

ORDERS AND TRANSFERS

VALENTIN, Lisi, Tallman Ordered, that That the DPW Superintendent reviews parking options on Hampden and Beacon and offer suggestions that may alleviate delivery issues for Eddie's Furniture. Request from business owner.
---> Received and referred to the Ordinance Committee. Copy to DPW.

VALENTIN Ordered, that That the DPW Superintendent review the possibility of "Resident Parking Only" on Pine St., between Appleton and Essex. Request from residents.
---> Received and referred to the Ordinance Committee. Copy to DPW.

VALENTIN Ordered, that That the DPW Superintendent give an update regarding the proposed crosswalk on Hampden St., across from Stop & Shop. The City Council voted to approve this order last year.
---> Received and referred to the Public Safety Committee. Copy to DPW.

ANDERSON-BURGOS Ordered, that That the City Council adopt an ordinance to limit the parking on the corner of Belvedere and Northampton St where Silk Deli is located. Residents have been experiencing parking hazards in this area.
---> Received and referred to the Ordinance Committee.

BARTLEY Ordered, that That the Honorable City Council, in accordance with M.G.L. c. 30B and the Holyoke Procurement Ordinance, vote to accept an offer from the Colvest Group, Ltd. to purchase a parcel of land and building located at 1575 Northampton Street for $250,000.00.  Said Parcel contains approximately 2.94 acres and is described in Holyoke Assessors' records as Map 105, Block 00, Parcel 061 and being more particularly described in deeds recorded in the Hampden County Registry of Deeds Book 2086, Page 67 and Book 2077, Page 478.  The parcel is zoned R-1A (single family residence) and is the former Lynch School.  Mayor's acceptance letter and additional information has been submitted to the Council.
---> Received and referred to the Development and Governmental Relations Committee.

BRESNAHAN Ordered, that That the tax collector and treasure report back to the city council on the top 100 delinquent tax payers and report back to City Council within 14 Days.
---> Received and adopted. Copy to Tax Collectors & City Treasurers.
Approved by the Mayor.

LEAHY, Vacon Ordered, that an amendment be made to Section 18-35 (c) to require a rehabilitation or demolition plan be submitted within 30 days of notice. That an amendment be made to remove "after 1 year" in Section 2b(1) due to the language in subsection a, which allows for the council's intended result.  This was an inadvertent mistake during drafting.
---> Received and referred to the Ordinance Committee.

Motion was made and seconded to suspend the rules and take Items 36, 40, 43, 44,& 45 as a package
MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2018, Twenty-Eight Thousand and 00/100 Dollars ($28,000.00) as follows:

FROM:
14101-51105 DPW- Senior Civil Engineer $28,000.00
TOTAL: $28,000.00
TO:
14101-51101 DPW- City Engineer/Asst Superintendent $28,000.00
TOTAL: $28,000.00

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor

---> Received and referred to the Finance Committee.

Motion was made and seconded to suspend the rules and take Items 37, 38, and 39 as a package
MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2018, Three Thousand Six Hundred Eighty-Three and 07/100 Dollars ($3,683.07) as follows:

FROM:
12101-51107 Police- Patrolmen $3,683.07
TOTAL: $3,683.07
TO:
12101-51180 Police- Inj on Duty $3,683.07
TOTAL: $3,683.07

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor

---> Passed two readings and Adopted on a call of the roll of the yeas and nays --Yeas 12--Nays 0--Absent 1 (Roman).
Approved by the Mayor.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2018, One Thousand Five Hundred Three and 00/100 Dollars ($1,503.00) as follows:

FROM:
12101-51107 Police- Patrolmen $1,503.00
TOTAL: $1,503.00
TO:
12101-51180 Police- Inj on Duty $1,503.00
TOTAL: $1,503.00

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor

---> Passed two readings and Adopted on a call of the roll of the yeas and nays --Yeas 12--Nays 0--Absent 1 (Roman).
Approved by the Mayor.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2018, Four thousand eight hundred forty-one and 52/100 Dollars ($4,841.52) as follows:

FROM:
12101-51107 Patrolmen $4,841.52
TOTAL: $4,841.52
TO:
12101-51180 Injured n Duty $4,341.52
12101-51910 Stipend 500.00
TOTAL: $4,841.52

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor
---> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the "JACKSON ST. SEWER SEPARATION AND CSO PROJECT ADVANCEMENT " grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor
---> Received and referred to the Finance Committee.

MCGEE, Lebron-Martinez Ordered, that Order that the city council invite in Margaret Woods to the finance committee to give an update on the middle school project(s).
---> Received and referred to the Finance Committee.

MCGEE, Bresnahan, Lisi, Sullivan, Valentin Ordered, that the city council in order to  expand the search and scope for the city auditor position change the residency requirement.
---> Received and referred to the Charter and Rules Committee. Copy to Ordinance Comm.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2018, Three thousand nine hundred ninety-four and 94/100 Dollars ($3,994.94) as follows:

FROM:
12201-51105 Firefighters $3,994.94
TOTAL: $3,994.94
TO:
12201-51180 Injured on Duty $3,994.94
TOTAL: $3,994.94

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor
---> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that the amount of Five hundred thirteen and 19/100 Dollars ($513.19) be authorized from the Legal Department's Recording Fees (11512-57605) appropriation in fiscal year 2018 for services rendered in fiscal year 2017 which were unencumbered at the 2017 fiscal year end.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor
---> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that the amount of Two hundred seventy-nine and 10/100 Dollars ($279.10) be authorized from the Board of Health Department's Advertising (15102-53430) appropriation in fiscal year 2018 for services rendered in fiscal year 2017 which were unencumbered at the 2017 fiscal year end.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, March 6, 2018.

Alex B Morse, Mayor
---> Received and referred to the Finance Committee.

VACON Ordered, that the City Council receive an update on the investigation re: the wire transfer from the Treasurer’s office made in response to an email.
---> Received and adopted. Referred to Law Department and request an executive session.

VACON Ordered, that the Mayor request a transfer from his budget (Mayor’s office) to restore the illegal transfers of $5,000 each from the budget of DPW and Parks and Rec.
---> Received and adopted. Copy to Mayors Office. *RETURNED BY MAYOR WITH NO SIGNATURE*

LATE FILED ORDERS & COMMUNICATIONS

LISI Ordered, that the City Council seek a legal Opinion as to whether we have the ability to influence School Transportation contracts.
---> Received and adopted. Referred to Legal Dept and Joint Committee

 

Adjourn at 10:30 PM.
A true record
ATTEST:

______________________________
City Clerk


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