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Finance Committee Meeting May 15, 2024

May 15 2024

6:30 pm City Hall Holyoke

536 Dwight St, Holyoke 01040

Posted May 10, 2024, 12:52 PM

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on

Wednesday, May 15, 2024
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Patti Devine
Remote access via
Meeting ID: 819 6194 5252 Meeting Passcode: 437848 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Live Spanish interpretation will be available on local access channel 15 using the television’s SAP option, through the live stream on the city website, as well as on the Zoom feed by clicking the interpretation option and choosing Spanish.

Agenda pending

Item 1: Minutes of April 30, 2024 meeting

Item 2: 5-7-24 Devine- Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “USDA URBAN & COMMUNITY FORESTRY IRA GRANT, $1,000,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 3: 5-7-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, ONE THOUSAND AND 00/100 Dollars ($1,000) as follows:
11751-51223    DEVELOPMENTAL SPECIALIST        $1,000
TOTAL:    $1,000
11751-51300    OVERTIME        $1,000
TOTAL:    $1,000

Item 4: 5-7-24 From Retirement Board, communication regarding COLA

Item 5: 5-7-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, THIRTY THOUSAND AND 00/100 Dollars ($30,000) as follows:
12201-51105    FIREFIGHTERS        $30,000
TOTAL:    $30,000
12201-51300    OVERTIME        $30,000
TOTAL:    $30,000

Item 6: 5-7-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, FOUR THOUSAND ONE HUNDRED THIRTY SIX AND 00/100 Dollars ($4,136) as follows:
12101-51204    POLICE PT PRINCIPAL CLERK        $4,136
TOTAL:    $4,136
12101-51110    POLICE PRINCIPAL CLERK        $2,336
12101-51201    MATRON        1,800
TOTAL:    $4,136

Item 7: 3-19-24 MURPHY-ROMBOLETTI — Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of the off-duty police account and former vendor Off-Duty Blue.

Item 8: 5-7-24 From Community Preservation Act Committee, FY25 CPA Budget Proposal

Item 9: 5-7-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, FOUR THOUSAND SEVEN HUNDRED FIFTY AND 00/100 Dollars ($4,750) as follows:
11451-51103    DEPUTY TREASURER        $4,750
TOTAL:    $4,750
11451-51300    OVERTIME         $4,750
TOTAL:    $4,750

Item 10: 5-7-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, THIRTEEN THOUSAND AND 00/100 Dollars ($13,000) as follows:
14211-51306    ADMIN OVERTIME-SUPERVISORS – DPW        $13,000
TOTAL:    $13,000
14301-51400    REFUSE PAY-LONGEVITY         $750
12941-51300    FORESTRY PAY- OVERTIME         1,600
14101-51400    PARKS PAY-LONGEVITY         1,000
14211-51300    ADMIN PAY-OVERTIME         2,000
14212-53190    ADMIN EDUCATION EXPENSE        2,000
14222-52505    PROPERTY R&M SENIOR CENTER        4,000
14222-52514    PROPERTY R&M N HOLYOKE FIRE STATION        1,000
14261-51400    AUTO PAY-LONGEVITY         650
TOTAL:    $13,000

Item 11: 5-7-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, FORTY FIVE THOUSAND AND 00/100 Dollars ($45,000) as follows:
14101-51105    PAY-SR CIVIL ENGINEER        $20,000
14101-51101    PAY-ENGINEER        25,000        TOTAL:    $45,000
14102-53010    PROFESSIONAL ENGINEERING SERVICES        $45,000
TOTAL:    $45,000

Item 12: 4-2-24 Devine- ORDER:
WHEREAS:: Mass. General Law, Chapter 440, Section 5B authorizes a municipality to create a stabilization fund for a specified purpose and to appropriate amounts thereto, provided that such action is effective for at least three years and;
WHEREAS: Chapter 77 of the General Acts of 2023 eliminated the minimum three year provision and authorizes a municipality to terminate a specialized stabilization fund at any time and;
WHEREAS: the City of Holyoke, through its City Council, had voted in June, 2023 to create such a fund to accumulate revenue received from the Massachusetts Statewide Opioid Settlement and;
WHEREAS; The City of Holyoke now wishes to terminate the Opioid Settlement Stabilization Fund and the dedication of revenues received from the settlement as authorized under Chapter 77 of the Acts of 2023. and to create a special revenue fund for ongoing opioid settlement revenues as authorized by the Department of Revenue (as per attached DOR Bulletin-2023-7).
The stabilization fund created in June, 2023 to receive opioid settlement funds and the dedication of any revenues thereto is hereby terminated as authorized by Chapter 77 of the Acts of 2023 and under MGL Chapter 40, Section 5B.

Discussion is not expected to take place

Item 13: 6-21-22 JOURDAIN — Acting DPW Superintendent please provide the City Council & Parking committee the following report:  for the prior 5 years (need to consider pre/post pandemic usage changes), amount of meter revenue and amount of parking garage revenue.  Please provide total usage % (used spaces divided total spaces) at both parking garages annually.  Please also provide any analysis of cost to get all meters fully operational.  Please provide the expected life cycle of the new meters if purchased.  Please also provide us the current amortization schedule for the Mayor Taupier Suffolk Street Parking Garage
*Tabled 6-7-23, 1-31-24

Item 14: 8-1-23 (copy) JOURDAIN — Ordered, That Cook and Company be invited to a future finance subcommittee meeting to review their recent health insurance analysis for the city.
*Tabled 1-17-24

Item 15: 8-2-22 JOURDAIN, ANDERSON-BURGOS, RIVERA_I — That the City Council conduct a comprehensive study of employee safety for the benefit of our Holyoke municipal employees and our taxpayers.  The City Council should invite in the Personnel Director, our Workers’ Comp representatives, Mayor, law department, department heads, union leadership, and others as needed to gather all of the information we need to study the root causes of employee injuries, how they are handled, how are they mitigated, how are we handling risk management to avoid future losses.  Our goal should be to keep employees safe, reduce lost hours, productivity and overall cost to the city.  We need to collect all relevant data including a prior 3 year report tracking injury claims, workers’ comp claims, injured on duty claims, and related.  Ideally, the City Council will produce a report within 6 months on its findings in conjunction with all key stakeholders.
*Tabled 9-12-22

Item 16: 3-1-22 (copy) JOURDAIN, PUELLO — The Mayor’s office please provide the City Council with a list of all current host community agreements from marijuana companies in our city.  Please also provide us a list of how much revenue we are generating annually from each of these agreements.
*Tabled 1-17-24

Item 17: 2-6-24 Rivera. I.- Order that the honorable city council ask the police department to provide us with an itemized budget breakdown of dollars received and expended over the last 5 years from the criminal seizure and forfeiture account.
*Tabled 3-4-24

Item 18: 5-2-23 MCGEE — Ordered, that the city engineer provide a list/layout of non-accepted roads and come in to discuss options to fixing the roads.
*Tabled 5-10-23, 4-3-24


Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.

Jeffery Anderson-Burgos
Administrative Assistant to the City Council

Holyoke City Hall
536 Dwight St, Room 10
Holyoke, MA 01040
Regular hours 8:30 AM - 4:30 PM
Meeting days 12:00 PM - 5:00 PM
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