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Finance Committee Meeting March 20, 2024

Mar 20 2024

6:30 pm City Hall Holyoke

536 Dwight St, Holyoke 01040

Posted March 15, 2024, 5:35 PM

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance

Wednesday, March 20, 2024
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Patti Devine
Remote access via www.zoom.us
https://us02web.zoom.us/j/88391287370?pwd=SDlZNnZlSjdoRk1scElRWGVHdWFNdz09
Meeting ID: 883 9128 7370 Meeting Passcode: 134404 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Live Spanish interpretation will be available on local access channel 15 using the television’s SAP option, through the live stream on the city website, as well as on the Zoom feed by clicking the interpretation option and choosing Spanish.

Agenda

Item 1: Minutes of March 4, 2024 meeting

Item 2: 3-6-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, FOUR THOUSAND SEVENTY AND 10/100 Dollars ($4,070.10) as follows:
FROM:
12201-51105    FIREFIGHTER        $4,070.10
TOTAL:    $4,070.10
TO:
12201-51101    FIRE CHIEF         $4,070.10
TOTAL:    $4,070.10

Item 3: 3-19-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year
2024, EIGHTY SEVEN THOUSAND AND 00/100 Dollars ($87,000) as follows:
FROM:
14101-51101 PAY-ENGINEER $20,000
14251-51106 PAY-PROP MAIN & DEMO 22,000
14301-51103 PAY-REFUSE LABORER 20,000
14251-51107 PAY- HIGHWAY LABORER 14,000
16501-51106 PAY-HMEO PARKS 10,000
16501-51106 PAY-HMEO PARKS 1,000
TOTAL: $87,000
TO:
14102-53010 PROFESSIONAL ENGINEERING SERVICES $20,000
14252-52600 R&M STREETS 22,000
14301-51300 PAY-REFUSE OVERTIME 20,000
14221-51300 PAY-CITY PROPERTY OVERTIME 14,000
16501-51300 PAY-PARKS OVERTIME 10,000
14211-51300 PAY-ADMIN OVERTIME 1,000
TOTAL: $87,000

Item 4: 3-19-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “EXECUTIVE OFFICE OF LABOR & WORKFORCE DEVELOPMENT  WORKPLACE SAFETY GRANT, $11,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 5: 3-19-24 Devine- Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MASSACHUSETTS OFFICE ON DISABILITY, $89,850, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 6: 3-6-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, THIRTEEN THOUSAND THREE HUNDRED FORTY TWO AND 00/100 Dollars ($13,342) as follows:
FROM:
11411-51103    PRINCIPAL CLERK – ASSESSOR         $13,342
TOTAL:    $13,342
TO:
16912-52420    REPAIR & MAINTENANCE WISTARIAHURST        $13,342
TOTAL:    $13,342  

Item 7: 3-6-24 DEVINE – Ordered that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Friends of City Hall” $10,000 donation and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said donation.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 8: 3-6-24 DEVINE – Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MASS DEPARTMENT OF ENERGY RESOURCES GREEN COMMUNITIES COMPETITIVE GRANT, $197,404, NO MATCH “grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 9: 3-19-24 Devine- Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2024, TWENTY ONE THOUSAND THREE HUNDRED AND 00/100 Dollars ($21,300) as follows:
FROM:
8811-10400    CAPITAL STABILIZATION         $21,300
TOTAL:    $21,300
TO:
15412-52500    R&M BUILDINGS & GROUNDS         $21,300
TOTAL:    $21,300

Item 10: 3-19-24 Devine- Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FFY2023 MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY EMPG GRANT, $12,350, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda

 

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.

Jeffery Anderson-Burgos
Administrative Assistant to the City Council

Holyoke City Hall
536 Dwight St, Room 10
Holyoke, MA 01040
Regular hours 8:30 AM - 4:30 PM
Meeting days 12:00 PM - 5:00 PM
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