Finance Committee Meeting August 30, 2021

City Council

Holyoke Massachusetts

Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,

and Section 20 of Chapter 20 of the Acts of 2021,

notice is hereby given of a meeting of of the committee on

Finance

On Monday, August 30, 2021 at 6:30 PM

Meeting to take place at

Holyoke City Hall, 536 Dwight St

*** Meeting can also be accessed remotely via www.zoom.us

https://us02web.zoom.us/j/86010502539?pwd=bGtQNTVBbWc2TWp3VU85ekt5VGNhdz09

Meeting ID: 860 1050 2539 Meeting Passcode: 407986 or by call in at 1 (646) 558-8656 with same Meeting ID and Passcode.  ***

Agenda

Item 1: 8-3-21 Street Vendor License Application for Segundo Solorzano for an ice cream push cart.
Invite the applicant

Item 2: 8-3-21 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2022, ONE HUNDRED SIXTY FOUR THOUSAND NINE HUNDRED EIGHTY THREE AND 00/100 Dollars ($164,983.00) as follows:
FROM:
16101-51103 REFERENCE LIBRARIAN $90,487.00
16101-51110 REFERENCE LIBRARY ASST EVENINGS 74,496.00
TOTAL: $164,983.00
TO:
16101-51115 COLLECTION DEVELOPMENT LIBRARIAN $38,610.00
16101-51109 ARCHIVIST 38,380.00
16101-51107 LIBRARY ASSISTANT 20,789.00
16101-51101 LIBRARY DIRECTOR 242.00
16101-51105 CATALOGER 139.00
16101-51400 LONGEVITY 150.00
16101-51102 REFERENCE LIBRARY ASSISTANT 29,674.00
16101-51104 CHILDREN’S LIBRARIAN 35,064.00
16101-51108 CUSTODIAN 1,740.00
16101-51113 ASSISTANT DIRECTOR 195.00
TOTAL: $164,983.00

Item 3: 8-3-21 MURPHY – Ordered that the finance committee meet with representatives from Whalley Computer Associates to review both the costs and impacts on the computer services provided to the city.

Item 4: 8-3-21 MCGIVERIN – that the amount of ONE HUNDRED NINETY SEVEN THOUSAND NINE HUNDRED TWENTY SEVEN AND 69/100 Dollars ($197,927.69) be authorized from the DEPARTMENT OF PUBLIC WORKS Department’s VARIOUS (-) appropriation in fiscal year 2022 for services rendered in fiscal year 2021 which were unencumbered at the 2021 fiscal year end.

Item 5: 6-15-21 Settlement Agreement by and Between the City of Holyoke and the Holyoke Professional Supervisor Association
*Tabled 8-2-21

Item 6: 8-3-21 MCGIVERIN – that the amount of FOUR THOUSAND SEVEN HUNDRED FIFTY THREE AND 50/100 Dollars ($4,753.50) be authorized from the CITY SOLICITOR Department’s SPECIAL COUNSEL (11512-53010) appropriation in fiscal year 2022 for services rendered in fiscal year 2021 which were unencumbered at the 2021 fiscal year end.

Item 7: 8-3-21 MCGIVERIN – that the amount of ONE THOUSAND THREE HUNDRED EIGHTY AND 00/100 Dollars ($1,380.00) be authorized from the PERSONNEL Department’s PROFESSIONAL SERVICES-EMPLOYEE TRAINING (11522-53010) appropriation in fiscal year 2022 for services rendered in fiscal year 2021 which were unencumbered at the 2021 fiscal year end.

Item 8: 8-3-21 MCGIVERIN – that there be and is hereby appropriated by transfer in the fiscal year 2022, ONE THOUSAND FIFTY DOLLARS AND 00/100 Dollars ($1,050.00) as follows:
FROM:
11211-51103 AIDE TO MAYOR $1,050.00
TOTAL: $1,050.00
TO:
11521-51201 LABOR SERVICES DIRECTOR $1,050.00
TOTAL: $1,050.00

Item 9: 8-3-21 MCGIVERIN – that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “DIVERTING JUVENILES AND EMERGING ADULTS FROM CRIMINAL JUSTICE SYSTEM INVOLVEMENT, $50,000, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 10: 8-3-21 MCGIVERIN – that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2022 STATE 911 DEPARTMENT SUPPORT AND INCENTIVE GRANT, $246,443, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 11: 8-3-21 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2022 STATE 911 DEPARTMENT TRAINING GRANT, $17,900, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 12: 8-3-21 MCGIVERIN – that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY20 MUNICIPAL VULNERABILITY PREPAREDNESS (MVP) – THE NATURE CONSERVANCY MATCH INCREASE, $22,097.50 ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 13: 8-3-21 MCGIVERIN – that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “GREEN COMMUNITIES COMPETITIVE GRANT, $195,603, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 14: 8-3-21 MCGIVERIN – That the City Council approve the expense of the FY2021 Holyoke Share-ValleyBike Administration in the amount of $9,610.00 to be paid from the TNC-Rideshare receipts reserved for appropriation fund #2601.

Item 15: 8-3-21 MCGIVERIN – That in order to reduce interest costs, the Treasurer, with the approval of the Mayor, is authorized to issue refunding bonds, at one time or from time to time, pursuant to G.L. c. 44, §21A, or pursuant to any other enabling authority, to refund all or any portion of the Town’s general obligation bonds outstanding as of the date of adoption of this order, and that the proceeds of any refunding bonds issued pursuant to this vote shall be used to pay the principal, redemption premium and interest on the bonds of the Town to be refunded, and costs of issuance of the refunding bonds; and that the Mayor and the Treasurer are each authorized to execute such documents as may be necessary or desirable to carry out this transaction, including one or more refunding trust agreements with a bank or trust company.
Further Ordered: That the City Treasurer is authorized to file an application with The Commonwealth of Massachusetts’ Municipal Finance Oversight Board to qualify under G.L. c. 44A any and all bonds or notes of the City authorized by this vote, and to provide such information and execute such documents as the Municipal Finance Oversight Board of The Commonwealth of Massachusetts may require.

Item 16: 8-3-21 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2022, FIVE THOUSAND DOLLARS AND 00/100 Dollars ($5,000.00) as follows:
FROM:
11211-51103 AIDE TO MAYOR $5,000.00
TOTAL: $5,000.00
TO:
11211-51102 EXECUTIVE ASSISTANT TO MAYOR $5,000.00
TOTAL: $5,000.00

Administrative Assistant: Jeffery Anderson-Burgos

The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.