Holyoke Housing Authority Regular Board Meeting

NOTICE OF REGULAR BOARD MEETING
NOTICE IS HEREBY GIVEN IN ACCORDANCE WITH SECTIONS 18-25 OF MGL CHAPTER 30A OF THE GENERAL LAWS THAT THE MEETING OF THE MEMBERS OF THE BOARD OF THE HOLYOKE HOUSING AUTHORITY WILL BE HELD AT:
HOLYOKE HOUSING AUTHORITY
FALCETTI TOWERS COMMUNITY ROOM
475 MAPLE STREET
HOLYOKE, MA 01040
THURSDAY, SEPEMBER 5, 2019 AT 6:00PM
IN THE CITY OF HOLYOKE, MASSACHUSETTS

HOLYOKE HOUSING AUTHORITY
By: ___________________________________
Matthew A. Mainville, Secretary

HOLYOKE HOUSING AUTHORITY
REGULAR BOARD MEETING
Thursday September 5, 2019 6:00pm
475 MAPLE STREET, HOLYOKE, MA 01040

AGENDA:

1) To approve minutes: July 18, 2019
2) EXECUTIVE DIRECTOR REPORT

A) RESOLUTIONS

1) Annual 5 Year Capital Improvement Planning (CIP) Submission

• To approve the CIP submission to DHCD.

2) Beaudoin Village Roof Replacement and Exterior Finishes

• To approve Change Order 4 in the amount of $6,481.50 increasing the total contract amount to $436,228.50 and a 30-day time extension.
• To approve the Certificate of Substantial Completion and conclude the close out process.

3) Joint Venture and Master Development Agreement – Holyoke Redevelopment Authority

• To approve Executive Director to execute the Joint Venture and Master Development Agreement for the South Holyoke Housing development with the Holyoke Redevelopment Authority (HRA).

4) Procurement Policy

• To approve the amendment of the Holyoke Housing Authority’s Procurement Policy small purchase procedures threshold from $3,000 to $10,000.

5) Department of Revenue Wage Match Disclosures

• To approve the Executive Director and the Chairperson of the Board to sign disclosure form and forward to DHCD.


B) CURRENT ISSUES REPORTS (open for discussion)


1) Maintenance/Admissions
2) Modernization Report
3) Development Report
4) Finance Department Report
5) Resident Services Report
6) Leased Housing
7) MIS Department
8) Senior Property Manager Report
9) Legal Update


C) EXECUTIVE SUMMARY

D) NEW BUSINESS

• Weapons Policy

E) EXECUTIVE SESSION

F) ADJOURN


The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.