Holyoke Housing Authority Board Meeting Text Size

Event takes place on April 07, 2016 at 6:00 PM until 7:00 PM
475 Maple Street, Holyoke, MA 01040



Notice is hereby given in accordance with Sections 18-25 of MGL Chapter 30A of the General Laws that the meeting of the members of the Board of the Holyoke Housing Authority will be held at:

Holyoke Housing authority

Falcetti Towers Community Room

475 Maple Street

Holyoke, MA  01040

Thursday, April 7, 2016 at 6:00 PM

In the City of Holyoke, Massachusetts




BY:  Matthew A. Mainville, Secretary





Thursday, April 7, 2016

6:00 pm



1)            AGENDA:

                                To approve minutes: February 4, 2016

                                To approve minutes:  March 3, 2016


2)            Executive Director Report

                A)           NEW BUSINESS

                                Anticipated topics for discussion:


                                1)            Beaudoin Village Security Grant

To award Security Grant to M. L. Schmidt in the amount of $110,880.


                                2)            Rosary Towers Concrete Balconies and Bands
To award the concrete balcony and band repair to MJS Construction in the amount of $196,550.


                                3)            Change order for closeouts for 705s Selective Siding and Foundation Repair
To approve Change Orders 2, 3 and 4 with a total contract cost of $0.00, and adding 45 days to the contract timeline.
To approve certificate of substantial and final completion.




                                4)            Certificate of Final Completion for Beech Street Boiler Replacement

To approve the certificate of final completion and conclude the closeout process.


                                5)            Write offs for Federal Tenant Accounts Receivable
To approve write-offs in Federal Tenant Accounts Receivable in the amount of $1,349,40 for the first Quarter of 2016


                                6)            Department of Housing & Community Development (DHCD) HILAPP (High                                                           Leverage Asset Preservation Program) Award
To accept Amendment #6 in the amount of $1,233,333 for Siebel Apartments High Leverage Asset Preservation Program (HILAPP) Award, and have Chair sign the contract with DHCD        


                                7)            DHCD Year End Certifications

                                8)            Boys & Girls Club annual Bruce E Thompson Memorial Golf Tournament

                                                Wednesday, May 4

To approve a foursome for the annual Bruce E. Thompson Memorial Golf Tournament at Wyckoff Country Club in Holyoke

                                9)            Moving to Work Conference, Washington, DC, April 21-22, 2016
To approve ROSS Coordinator’s attendance at the Moving to Work Conference in Washington, DC


            1)         Community Preservation Act
Discuss letter of support from Board of Commissioners


            2)         Nonsmoking:  Next steps/Policy Outline


            3)         Remote Participation
Legal advice from Attorney Chesky


B)            OLD BUSINESS – no items anticipated

C)            REPORTS (open for discussion)
                1)            Maintenance/Admissions

                2)            Modernization Report

                3)            Finance Department Report

                4)            Leased Housing

                5)            Resident Services Report

                6)            MIS Department

E)            ADJOURN

The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting.  Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Posted on April 1, 2016 by