Holyoke City Council Meeting 3/6/18

AGENDA FOR THE CITY COUNCIL
March 6,2018

LAID ON THE TABLE

1.    That the City Council and Mayor request and approve the use of the State Auditor (Suzanne Bump’s Office) to conduct and do an audit of all the city finances for the City of Holyoke

PUBLIC COMMENT

COMMUNICATIONS

2.    From Mayor Alex Morse, letter reappointing Rory Casey of 174 High Street to the serve as a member of the Retirement Board

3.    From Mayor Alex B. Morse, letter appointing Bellamy Schmidt  to the position of Temporary Auditor

4.    From Mayor Alex B. Morse letter reappointing Frances Welson, 1421 Northampton St. to serve as a member of the Historical Commission for the City of Holyoke;  Ms. Welson will serve a three year term; said term will expire on April 16, 2021.

5.    From Mayor Alex B. Morse letter reappointing Hayley M. Dunn, 1099 Northampton St. to serve as a the Democratic Member for the Board of Registrar of voters for the City of Holyoke; Ms. Dunn will serve a three year term; said term will expire on March 31, 2021.

6.    From Mayor Alex B. Morse letter re: Proposal for the former Lynch School Property.

7.    From Crystal Barnes, Assistant City Solicitor correspondence re:  Executive Session Attendance.

8.    From Crystal Barnes, Assistant City Solicitor, legal opinion re:  Special Permit Extension.

9.    From Irma Cruz, Assistant City Clerk minutes of February 20, 2018.

10.    From City Treasurer Sandy Smith, letter regarding Revenue Anticipation Note

11.    From Acting Auditor Bellamy Schmidt, monthly budget report as of November 2017

12.    From Lori J. Belanger, Chief Procurement Officer, letter re:  City of Holyoke Purchasing audit.

13.    From Lori J. Belanger, Chief Procurement Officer, letter re:  Proposals for 1575 Northampton St. (Lynch School).

14.    From Alicia M. Zoeller, Adminstrator Office of Community Development, letter re:  FFY2018 Committee on Development and Government Relations recommendations acceptance of FY2018 annual plan and HUD funds.

15.    From Alicia Zoeller, Administrator Office of Community Development re: requests for Additional Information-FY2018 CDBG allocations (DGR meeting).

16.    From Michael P. McManus, Superintendent  letter re:  Ongoing Park and Recreational Facilities update.

17.    From Jeff Jones, Union representative for UFCW Local 1459 re:  Durnham Bus Services.

18.    From Board of Fire Commissioners minutes of November 15, 2017 and January 24, 2018.

PETITIONS

19.    Petition of EcoATM for a renewal of a Second Hand License at 50 Holyoke St.

20.    Petition of John P. McCann of 415 Ingleside St for a renewal of a Home Occupation for Ingleside Therapeutic Massage Yoga

21.    Petition of Jorge Tirse,of Gloversville, New York for a special permit for a Recreational Marijuana Dispensary (7.10.4) at 630 Beaulieu St.

PRESIDENT’S REPORT

REPORTS OF COMMITTEES

22.    Ordinance Committee Reports (if any)

22A.    The Committee on Ordinance to whom was referred an order  that the DPW consider a 4-way stop sign at Washington Ave./ Charles St. intersection  Recommend that the Council adopt the recommendation of the DPW Director

22B.    The Committee on Ordinance to whom was referred an order Order:  that the name be changed of the portion of Coit St. that is west of Hillside Ave.  Recommend that the order be adopted

22C.    The Committee on Ordinance to whom was referred an order that the DPW places a stop sign at the intersection of Judith St. and Sheehan Dr. There have been multiple instances of near collisions with cars turning from Judas St. onto Sheehan Dr. without stopping. This is a constituent request.  Recommend that the Council adopt the recommendations of the DPW director

22D.    The Committee on Joint Committee of City Council and School to whom was referred an order  by Todd McGee, for the schools to install new exhaust doors and fans at E.N. White School.    Recommend that the order has been complied with

22E.    The Committee on Ordinance to whom was referred an order that a handicap sign be placed in front of 11 No. East St. for Gadiel Ortiz  Recommend that the order be adopted

22F.    The Committee on Joint Committee of City Council and School to whom was referred an order  that the Holyoke Police department appear before the joint Committee of the School committee and City Council and provided job description, qualifications needed, and selection process for the School Resource Officers of the Holyoke Public Schools.  Recommend that the order has been complied with

22G.    The Committee on Joint Committee of City Council and School to whom was referred an that the City chief of Police appear before the Joint Committee of the City Council and School Committee and City Council and provided job description, qualification needed and selection process for the School Resources Officers of the Holyoke Public Schools.  Recommend that the order has been complied with

23.    Finance Committee Reports (if any)

23A.    The Committee on Finance to whom was referred an order  that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Shannon CSI Grant” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.  Awaiting disposition

23B.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Eleven Thousand Three Hundred Fifty Three and 51/100 Dollars ($11,353.51) as follows:

FROM:
12101-51107      Patrolmen                     $7,299.81
12201-51105      Firefighters                   4,053.70
                        TOTAL:$11,353.51
TO:
12101-51180      Inj On Duty                    $7,299.81
12201-51180      Inj On Duty                    4,053.70
                        TOTAL:$11,353.51  Awaiting disposition

23C.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Twenty-four thousand nine hundred sixty-six and 37/100/100 Dollars ($24,966.37) as follows:

FROM:
12101-51107      Patrolmen                                                                                          $24,966.37
                                                                                          TOTAL:                            $24,966.37
TO:
12101-51180      Inj On Duty                                                                                         $24,966.37
                                                                                          TOTAL:                            $24,966.37  Awaiting disposition

23D.    The Committee on Finance to whom was referred a Communication from Law Dept. RE: Memorandum of Agreement between City of Holyoke and Professional Supervisors Association and the Dept. of Public Works Laborers UFCW Local 1459 Union  Awaiting disposition

23E.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Four thousand fifty-three and 70/100/100 Dollars ($4,053.70) as follows:

FROM:
12201-51105      Firefighters                   $4,053.70
                        TOTAL:$4,053.70
TO:
12201-51180      Inj On Duty                    $4,053.70
                        TOTAL:$4,053.70  Awaiting disposition

23F.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2018, Six Thousand two-hundred thirty-seven and 00/100 Dollars ($6,237.00) as follows:

FROM:
12401-51110      Local Inspector                                                                                  $6,237.00
                                                                                          TOTAL:                            $6,237.00
TO:
12401-51101      Bldg Commissioner                                                                            $6,237.00
                                                                                          TOTAL:                            $6,237.00  Awaiting disposition

24.    Public Safety Committee Reports (if any)

25.    Public Service Committee Reports (if any)

26.    Development and Governmental Relations Committee Reports (if any)

26A: The Committee on Development and Govt. Relations to whom was referred an order Ordered, that in accordance with M.G.L. ch. 30B and the Holyoke Code of Ordinances procurement ordinance, the City Council consider declaring a parcel at 278 Pine Street as surplus property available for disposition. Said parcel is identified by the Holyoke Board of Assessors’ records as Map 004, Block 06, Parcel 013 and is more particularly described at the Hampden County Registry of Deeds in Book 21088, Page 399.

Recommend that the order be adopted

26B: The Committee on Development and Govt. Relations to whom was referred an order to: Consider FY2018 Community Development Block Grant allocations

Recommend that the Full City Council adopt the recommendations of the DGR Committee

27.    Charter and Rules Committee Reports (if any)

27A.    The Committee on Charter and Rules to whom was referred an order Ordered that an official charter change through ballot question be placed on the next regularly scheduled municipal election.  
 
Ballot Question Creating a Recall Process of Elected Officials.  
  Recommend that the order be adopted

27B.    The Committee on Charter and Rules to whom was referred an order Ordered that the City Council Charter & Rules Committee explore the Committees of the Holyoke City Council in comparison to the other municipalities with similar size councils to see if there is any opportunity for streamlining and or expansion of the current council committees  Recommend that the order has been complied with

27C.    The Committee on Charter and Rules to whom was referred an order Ordered that the City Solicitor come before the council to give an update on open meeting law changes (i.e. emails, reply all to emails, etc.)  Recommend that the order has been complied with

28.    Joint City Council and School Committee Reports (if any)

MOTIONS, ORDERS AND RESOLUTIONS

29.    VALENTIN    –    That the DPW Superintendent reviews parking options on Hampden and Beacon and offer suggestions that may alleviate delivery issues for Eddie’s Furniture. Request from business owner.

30.    VALENTIN    –    That the DPW Superintendent review the possibility of “Resident Parking Only” on Pine St., between Appleton and Essex. Request from residents.

31.    VALENTIN    –    That the DPW Superintendent give an update regarding the proposed crosswalk on Hampden St., across from Stop & Shop. The City Council voted to approve this order last year.

32.    ANDERSON-BURGOS    –    That the City Council adopt an ordinance to limit the parking on the corner of Belvedere and Northampton St where Silk Deli is located. Residents have been experiencing parking hazards in this area. 

33.    BARTLEY    –    That the Honorable City Council, in accordance with M.G.L. c. 30B and the Holyoke Procurement Ordinance, vote to accept an offer from the Colvest Group, Ltd. to purchase a parcel of land and building located at 1575 Northampton Street for $250,000.00.  Said Parcel contains approximately 2.94 acres and is described in Holyoke Assessors’ records as Map 105, Block 00, Parcel 061 and being more particularly described in deeds recorded in the Hampden County Registry of Deeds Book 2086, Page 67 and Book 2077, Page 478.  The parcel is zoned R-1A (single family residence) and is the former Lynch School.  Mayor’s acceptance letter and additional information has been submitted to the Council. 

34.    BRESNAHAN    –    That the tax collector and treasure report back to the city council on the top 100 delinquent tax payers

35.    MCGIVERIN    –    that there be and is hereby appropriated by transfer in the fiscal year 2018, Twenty-Eight Thousand and 00/100 Dollars ($28,000.00) as follows:

FROM:
14101-51105    DPW- Senior Civil Engineer        $28,000.00
        TOTAL:    $28,000.00
TO:
14101-51101    DPW- City Engineer/Asst Superintendent        $28,000.00
        TOTAL:    $28,000.00

36.    MCGIVERIN    –    that there be and is hereby appropriated by transfer in the fiscal year 2018, Three Thousand Six Hundred Eighty-Three and 07/100 Dollars ($3,683.07) as follows:

FROM:
12101-51107    Police- Patrolmen        $3,683.07
        TOTAL:    $3,683.07
TO:
12101-51180    Police- Inj on Duty        $3,683.07
        TOTAL:    $3,683.07

37.    MCGIVERIN    –    that there be and is hereby appropriated by transfer in the fiscal year 2018, One Thousand Five Hundred Three and 00/100 Dollars ($1,503.00) as follows:

FROM:
12101-51107    Police- Patrolmen        $1,503.00
        TOTAL:    $1,503.00
TO:
12101-51180    Police- Inj on Duty        $1,503.00
        TOTAL:    $1,503.00

38.    MCGIVERIN    –    that there be and is hereby appropriated by transfer in the fiscal year 2018, Four thousand eight hundred forty-one and 52/100 Dollars ($4,841.52) as follows:

FROM:
12101-51107    Patrolmen        $4,841.52
        TOTAL:    $4,841.52
TO:
12101-51180    Injured n Duty        $4,341.52
12101-51910    Stipend        500.00
        TOTAL:    $4,841.52

39.    MCGIVERIN    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “JACKSON ST. SEWER SEPARATION AND CSO PROJECT ADVANCEMENT ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

40.    MCGEE    –    Order that the city council invite in Margaret Woods
    LEBRON-MARTINEZ        to the finance committee to give an update on the
            middle school project(s).

41.    MCGEE    –    Order that the city council in order to  expand the search and scope for the city auditor position change the residency requirement.

42.    MCGIVERIN    –    that there be and is hereby appropriated by transfer in the fiscal year 2018, Three thousand nine hundred ninety-four and 94/100 Dollars ($3,994.94) as follows:

FROM:
12201-51105    Firefighters        $3,994.94
        TOTAL:    $3,994.94
TO:
12201-51180    Injured on Duty        $3,994.94
        TOTAL:    $3,994.94

43.    MCGIVERIN    –    that the amount of Five hundred thirteen and 19/100 Dollars ($513.19) be authorized from the Legal Department’s Recording Fees (11512-57605) appropriation in fiscal year 2018 for services rendered in fiscal year 2017 which were unencumbered at the 2017 fiscal year end.

44.    MCGIVERIN    –    that the amount of Two hundred seventy-nine and 10/100 Dollars ($279.10) be authorized from the Board of Health Department’s Advertising (15102-53430) appropriation in fiscal year 2018 for services rendered in fiscal year 2017 which were unencumbered at the 2017 fiscal year end.

45.    VACON    –    That the City Council receive an update on the investigation re: the wire transfer from the Treasurer’s office made in response to an email.

46.    VACON    –    that the Mayor request a transfer from his budget (Mayor’s office) to restore the illegal transfers of $5,000 each from the budget of DPW and Parks and Rec.

47.    LEAHY    –    That an amendment be made to Section 18-35 (c) to
    VACON        require a rehabilitation or demolition plan be submitted
            within 30 days of notice. That an amendment be made
            to remove “after 1 year” in Section 2b(1) due to the
            language in subsection a, which allows for the council’s
            intended result.  This was an inadvertent mistake
            during drafting.

Addendum:
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting.  
Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law

    ______________________________
                  City Clerk