| City Clerk |
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| Written by City Clerk Admin |
| Saturday, April 12 2008 04:33 |
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The City of Holyoke History: A timeline
The new city hall 1874 and the restoration 1998
The City Clerk is the official keeper of municipal records. Under State law, this includes various certificates and licenses, such as birth, death, or marriage (Link). Businesses may register newly formed sole proprietorships and partnerships (Link) and renew previously granted licenses. Also, dog licenses are obtained here.
In Holyoke, the position of City Clerk has three additional duties; Clerk of the Council (Link), Elections (Link) and the City Clerk serves as the Registrar of Voters (Link).
The Clerk also serves as the Clerk to the City Council, keeping an accurate record of all City Council meetings, preparing the agenda, and recording of all votes and roll call votes and performing special duties.
Dogs Click here for City of Holyoke Ordinances The fee for dog licenses are as follows: $5.00 spay/neutered dog (with certificate), $15.00 unspayed/unneutered dog, $10.00 for dogs under 6 months of age. All dogs must have a valid rabies certificate. Certificate must be presented at the time the dog license is obtained. Dog licenses run from April 1 to March 31 (of the following year). Dogs not licensed by April 30 will be subject to an additional $25.00 late fee. Dogs not licensed by May 31 will be subject to an additional $25.00 ordinance violation (a.k.a. unlicensed dog ticket). Those not licensing after a ticket is issued will be forwarded to the Holyoke District Court for a hearing. Click here for dog license application :
If you need to request a birth, marriage or death record, please submit this request in writing to the office, do not request this via email. The address is City Clerk, 536 Dwight St., Holyoke, MA 01040.
Instructions for requests: The fee for birth, marriage and death records is $7.00. Submit a letter with your name (including birth name), date of birth and photocopy of your driver's license or state issued id and the certificate will be mailed to you.
Business Certificate (doing business as) Application:
These are the forms required to file a business certificate, please print and complete forms from both the application for business certificate of occupancy and the application for business certificate.
Personal or Property Damage Claim Form: http://www.holyoke.org/images/stories/dept_public_works/Claim_form_with_City_Seal.pdf
Contact information
Susan M. Egan, City Clerk This e-mail address is being protected from spambots. You need JavaScript enabled to view it. 413-322-5520
Louise K. Bisson, Assistant City Clerk This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
Irma Lopez, Head Clerk This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
Kelly Lundgren, Principal Clerk This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
Secondly, the City Clerk conducts all local, state and federal elections.
Elected Officials Mayor Elaine A. Pluta- term 2 years - next election date Nov. 2011. Duties as described by City Charter. The executive powers of the city shall be vested solely in the mayor, and may be exercised by him either personally or through the several offices or boards of the city in their departments, under his general supervision and control. The mayor shall have the sole power of appointment to all the municipal offices established by or under this act, he may, except as otherwise provided, remove from office by written order any officer so appointed hereunder for any cause which he shall in his official discretion deem sufficient, which cause he shall assign in his order of removal.
City Clerk Susan M. Egan - term 4 years - next election date Nov. 2013. Duties as described by City Charter: The City Clerk shall have charge of all journals, records, papers and documents of the city, and do such other acts in his said capacity as the city council may require of him. He shall be the clerk of the city council and shall keep a journal of all votes and proceedings. He shall engross all the ordinances passed by the city council in a book provided for that purpose, and shall add proper indexes; which book shall be deemed a public record of such ordinances. He shall perform such other duties as are required by law or shall be prescribed by the city council.
City Treasurer Jon Lumbra - term 4 years - next election date Nov. 2013. Duties as described by City Charter: The City Treasurer shall collect and receive all assessments for sewers and drains, and all other assessments that may be duly levied. He shall collect all moneys due the city, except taxes, water charges or water rents, and shall receive, have the custody of any [and] pay out all moneys upon the certificate or written order of the mayor and the auditor, and shall cause an accurate account of the same to be kept in proper bookkeeping form, or in such form as the city council may prescribe. He shall, once in six months, or oftener if required, lay before the city council a detailed statement of the condition of the treasury and of all moneys received and paid by him on city accounts during the preceeding six months, and in every such statement the different sources of the city revenues, and the amounts received from each, the several appropriations made, the objects for which they were made and the amount of moneys expended under each, the money borrowed on the credit of the city, the authority under which each loan was made and the terms on which the same was obtained shall [be] clearly and particularly specified.
City Councilors (8 members At Large) and (7 Ward Councilors) - term 2 years - next election date Nov. 2011. The city council shall determine the rules of its own proceedings and shall be judge of the election and qualifications of its own members. In case of the absence of the president the council shall choose a president pro tempore, and a plurality of the votes cast shall be sufficient for a choice. The council shall sit with open doors, whether in session as a city council or as a committee of the whole, and shall cause a journal of its proceedings to be kept, which journal shall be open to public inspection. The vote of the council upon any questions shall be taken by roll call when the same is requested by at least three members. A majority of the members of the council shall be required to constitute a quorum, but a smaller number may adjourn from day to day. The council shall, so far as is not inconsistent with this act, have and exercise all the legislative powers of towns and of the inhabitants thereof, and shall have and exercise all the powers now vested by law in the City of Holyoke and in the inhabitants thereof, as a municipal corporation, and be subject to all the liabilities of city councils, and of either branch thereof, under the General Laws, and it may by ordinance prescribe the manner in which such powers shall be exercised.
School Committee (2 At Large) and (7 Ward) - term 2 years - next election date Nov. 2011. The management and control of the public schools of said city shall be vested in a school committee, consisting of nine persons, two of whom shall be chosen from the city at large and one by and from the voters of each ward. The school committee may elect a superintendent of schools, who shall also be its secretary, and may appoint such subordinate officers and assistants as it may deem necessary for the proper discharge of its duties and the conduct of its business, shall define their term of service and fix their compensation, and may remove and discharge them at pleasure. The school committee shall exercise the powers and discharge the duties imposed by law upon school committees. All orders, resolutions or votes of the school committee, except those fixing salaries, which involve the expenditure of money, shall be presented to the mayor for his approval.
Casino Gambling Election Results for Holyoke
April 25, 1995 - Yes 5656 (65%) No 3351 (37%)
November 5, 2002 - Yes 5957 (53%) No 4203 (38%)
Lastly, the City Clerk serves as the Registrar of Voters.
Election Dates 2011
Nomination papers due July 26, 2011
Preliminary Election September 20, 2011
Municipal Election November 8, 2011
Bilingual Poll Workers Needed/Necesitamos trabajadores de urnas Bilinque.We need persons who are fluent in English and Spanish to serve as election workers to assist voters in the 2011 Elections.Necesitamos personas fluyente en ingles y espanol para servir comotrabajadores de eleccion, para que ayuden a votantes en las elecciones 2011.Poll workers receive $75.00 for half-day shifts/Trabajadores de urnas reciben $75.00 por turno de medio dia.
PLEASE CLICK ON THIS PDF TO DOWNLOAD A COPY OF THE ELECTION WORKER APPLICATION.
Absentee BallotsThe deadline for all absentee applications is the day before the election before 12:00 noon. Any late requests cannot be processed. In case of a holiday , the day before the election, the deadline is the preceeding Friday before 4:30 p.m.
Absentee ballots will be available in the City Clerks Office. There are a few ways to obtain the ballots:
PLEASE CLICK HERE TO DOWNLOAD AN ABSENTEE BALLOT REQUEST FORM
Mail the ORIGINAL to the Registrar of voters office, attention Noelia, City Hall, 536 Dwight St., Holyoke, MA 01040.
PLEASE CLICK HERE FOR RELATIVE ABSENTEE BALLOT APPLICATION:
Campaign Finance
Office of Campaign and Political Finance, to go to their site click here: http://www.mass.gov/ocpf/ Blank forms for your reports are available for download here: http://www.mass.gov/ocpf/forms.htm For answers to frequently asked questions, see How Do I...? http://www.mass.gov/ocpf/
Campaign Finance Reports with $1,000 or more in activity - reporting period ending January 20, 2010.
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| Last Updated on Tuesday, January 25 2011 15:24 |
City_Time_Line.ppt
The_New_City_Hall_and_restoration.htm
dog_license_application.pdf
