Events

Holyoke City Council Meeting Text Size

Event takes place on April 01, 2014 at 7:00 PM
City council Chambers, City Hall, Holyoke, MA

COMMUNICATIONS

1.    From City Clerk & Administrative Ass’t. to City Council minutes from Special meeting and regular meeting on March 18, 2014

2.    From Brian G. Smith, City Auditor, resignation letter effective June 27, 2014

3.    From Brian G. Smith, City Auditor letter re:  Actuarial valuation of other post employment benefits

4.    From Robert Judge, Personnel Administrator, letter re: City of Holyoke Classification and Compensation Study

5.    From Andrew B. Smith, Conservation Director, minutes from Jan.  23 & Feb. 27, 2014

6.    From Sergio Paez, Superintendent of Schools, requesting an annual vote from the City Council to submit a Statement of Interest (SOI) for the Lawrence School

7.    From Geriatric Authority of Holyoke, minutes of regular meeting on Feb. 6 and minutes of Special meeting on Feb. 21, 2014

8.    From Holyoke Youth Commission, letter requesting a special session of the City Council for a presentation

PETITIONS

9.    Petition of Kenrick Williams 97 Locust St. for a renewal of a special permit for a home occupation for a Landscaping and lawncare business

10.    Petition of Monica Velez for a 2 new pool tables at 637 So. Summer St.

PRESIDENT’S REPORT

REPORTS OF COMMITTEES

11.    Ordinance Committee Reports (if any)

11A.    The Committee on Ordinance to whom was referred an order That 78-57 (speed humps) be amended as follows: (a) a definition of “impacted segment” be included such that the impacted segment is defined as 300 feet to either side of the zone proposed for location of the hump, or to the nearest fully signalized intersection in that direction, whichever comes first. (b) the words “signed by at least two thirds of the property owners” be replaced by “signed by at least one occupant of at least two thirds of the residential units within the impacted segment” (c) the words “the impacted portion” be replaced with “impacted segment” (both terms are present in current language) Recommend that the order be adopted as amended

11B.    The Committee on Ordinance to whom was referred an order That Chapter 74 be reviewed and amended as necessary to allow the Board of Health, DPW and Police to have the option to issue a non-criminal ticket for the first violation of provisions such as illegal dumping rather than having to issue a warning letter prior to a ticket  Recommend that the order be adopted as amended

11C.    The Committee on Ordinance to whom was referred an order that a stop sign be placed at the North intersection on Sullivan Rd. by the access road to Seven’s Roofing and the Sullivan Rd. Guard House to ISO New England Recommend that the order be adopted as amended

11D.    The Committee on Ordinance to whom was referred an order that the City Council refer to it’s Ordinance Committee an ordinance change to install either a 2 -way or a 4-way STOP sign at the intersection of King and Queen Streets  Recommend that the order be adopted as amended

11E.    The Committee on Ordinance to whom was referred an order that with Hobert’s no longer operating as a funeral home, the City remove two preferred parking signs from in front of it’s doors on Linden and Suffolk Streets Recommend that the order be adopted

11F.    The Committee on Ordinance to whom was referred an order that a handicap sign at 40-42 Belvidere be removed, the person has moved Recommend that the order be adopted

11G.    The Committee on Ordinance to whom was referred an order in an effort to mitigate sign pollution in Ward 3, direct the DPW to remove the following superfluous signage from the streets of Elmwood, specifically those along the length of South St. from Northampton St. to the Route 391 interchange: the numerous right turn only and left turn only signs which clutter the sidewalk and only mimic the painted marking on the road.  Recommend that the order be given leave to withdraw

11H.    The Committee on Ordinance to whom was referred an order that DPW remove temporary signs from the following locations: a. Senior Center and b. Veterans Park Recommend that the order be given leave to withdraw

12.    Finance Committee Reports (if any)

13.    Public Safety Committee Reports (if any)

14.    Public Service Committee Reports (if any)

15.    Development and Governmental Relations Committee Reports (if any)

16.    Charter and Rules Committee Reports (if any)

MOTIONS, ORDERS AND RESOLUTIONS

17.    LISI    –    that the City Council with the City Clerk review the city’s policy for notification before violations are sent to the court

18.    LISI    –    that the City Council with the City Clerk consider adopting a policy that allows dog owners to pay their license fees for several years in advance (i.e. the duration of the rabies vaccination), this could help cut down on administrative costs to the city as well as narrow the possibility for violations to occur

19.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FEMA Federal FY2013 S.A.F.E.R.” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

20.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MA SHRAB – Archive Preservation Supplies” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

21.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2015, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Community Emergency Response Team (CERT) Support Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of conducting CERT team training exercises and producing and distributing educational materials related to Holyoke CERT team efforts.
    2.  The source of receipts to be credited to the Fund shall be the proceeds from contributions toward the mission of Holyoke CERT.
    3.  The officer authorized to expend from the Fund shall be the Chief of the Holyoke Fire Department.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2015 shall be the lesser of actual receipts collected during fiscal year 2015 or $4,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2014.

22.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2015, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Government Access TV Channel Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of the monitoring, programming, broadcasting and maintenance of the Holyoke community TV channel for HPEG and the Holyoke Public Schools.
    2.  The source of receipts to be credited to the Fund shall be the proceeds from the fee agreement with Holyoke PEG Access, Inc., contributions and other fees.
    3.  The officer authorized to expend from the Fund shall be the Superintendent of Holyoke Public Schools.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2015 shall be the lesser of actual receipts collected during fiscal year 2015 or $150,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2014.

23.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2015, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Wistariahurst Museum Activities Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of providing labor, services and supplies in the act of executing special programs, events and maintenance which exclusively promote and preserve the Wistariahurst Museum and its mission.
    2.  The source of receipts to be credited to the Fund shall be the proceeds from: sponsorships and donations; various charges for admission to or use of the Wistariahurst Museum property or its facilities; program or other fees specific to the Wistariahurst Museum and its mission.
    3.  The officer authorized to expend from the Fund shall be the Director of Museums & Monuments.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2015 shall be the lesser of actual receipts collected during fiscal year 2015 or $60,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2014.

24.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2015, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Elderly Health Services Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of providing labor, contracted services and supplies in the act of providing various health activities to support elder residents at various elderly housing facilities throughout Holyoke.
    2.  The source of receipts to be credited to the Fund shall be the proceeds from fees charged to housing facility owners or operators for health services provided to eligible recipients.
    3.  The officer authorized to expend from the Fund shall be the Executive Director of the Holyoke Council on Aging.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2015 shall be the lesser of actual receipts collected during fiscal year 2015 or $10,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2014.

25.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2015, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Roberts Field Sports Complex Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of providing labor, capital equipment, contract services and supplies in the act of providing sports, entertainment and recreation activities, and to support the care and maintenance of the Roberts Field Sports Complex.
    2.  The source of receipts to be credited to the Fund shall be the proceeds from: donations; fees charged to users, operators, concessionaires and advertisers at the Roberts Field Sports Complex for sport, recreation and entertainment services provided to eligible recipients; sales of products held for resale.
    3.  The officer authorized to expend from the Fund shall be the Director of the Holyoke Recreation Department.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2015 shall be the lesser of actual receipts collected during fiscal year 2015 or $125,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2014.

26.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2015, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Community Field Park Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of providing labor, contract services and supplies in the act of providing entertainment, recreation and program activities, and to support the care and maintenance of the Community Field Park.
    2.  The source of receipts to be credited to the Fund shall be the proceeds from: cell tower lease agreements between the City of Holyoke and authorized lessees related to the use of Scott Tower as a location for installation and use of certain antenna facilities; sponsorships and donations; various charges for admission to or use of the Community Field Park property or its facilities; program fees specific to the Community Field Park.
    3.  The officer authorized to expend from the Fund shall be the Director of the Holyoke Recreation Department.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2015 shall be the lesser of actual receipts collected during fiscal year 2015 or $100,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2014.

27.    SOTO    –    That the director to the Holyoke Senior Center provide a daily census for the last quarter. Please try to be as specific as possible and where in the city the participants/visitors come from.

28.    VALENTIN    –    “The City adopt a local options meals tax in accordance
    ALEXANDER        with MGL Ch. 64L”  In order for this to have a positive
    LISI        impact on the FY2015 budget, the City would have to
            present the DOR with a certified vote by May 1″

29.    VALENTIN    –    “DPW repairs the crosswalk signal buttons at the corner of Beech and Suffolk and at the corner of Beech and Dwight, in an effort to make streets safer for pedestrians”

30.    ALEXANDER    –    Whereas:  The City Solicitor has rendered an opinion that a voting majority consists of a member of those members present at any meeting where a quorum of the body is present,

Ordered:  That a Rule of the Council be created stating this for purposes of clarity.

Suggested language:

Rule #X – Whenever a majority vote is required either by the Full Council or any Committee of the Council, a majority shall be considered to be a majority of the votes cast by those members present at any meeting at which a quorum is present and business may be legally conducted.

Rule #Y – Whenever a super majority of 2/3 or any other specified portion of the Full Council is required, the 2/3 majority shall consist of 2/3 of the full body, NOT 2/3 of the members present.

31.    ALEXANDER    –    Whereas: Residents have complained about excessive speed on Beacon Ave

Ordered: That the DPW add Beacon to its speed bump test queue and evaluate the appropriateness of permanent speed humps on Beacon

32.    ALEXANDER    –    Whereas: The proliferation of signs throughout the city constitutes visual clutter, a safety hazard and makes keeping the city clean more difficult

Ordered: That the DPW begin a test of yellow curbing rather than no parking signs in a section of downtown to determine if such markings can be used throughout the city in place of “no parking” signs

33.    ALEXANDER    –    Whereas: Property owners are currently responsible for the segment of pipe from the shutoff valve to the water meter, which are both Water Department assets and this causes both confusion, surprise and occasional large repair bills,

Ordered: That the Water Department take ownership and responsibility for maintenance for all pipes up to the water meter and adjust its rates accordingly to absorb the additional cost.

34.    ALEXANDER    –    Whereas:  Handicap parking spaces can no longer be designated for use by a particular disabled person

Ordered:  That the DPW place blue duct tape over the placard number on all “old-style” signs throughout the city.

35.    ALEXANDER    –    Ordered:  That all Committee Agendas include all items Tabled in that Committee

36.    ALEXANDER    –    Ordered:  That all materials submitted as part of the public record be referenced in the minutes of the appropriate committee meeting, and be made available in the Clerk’s office for public inspection.

37.    ALEXANDER    –    Ordered:  That the City Council send a letter to our State delegation supporting our request for a Special Act to allow water shutoff for unpaid Sewer bills.

38.    ALEXANDER    –    Whereas: Many of the Ordinances of the City are interpreted and enforced by appointed Boards & Commissions, including but not limited to the License Commission, Planning Board, Board of Appeals, Conservation Commission

Ordered: That each such Board

(a) develop and keep a Manual of Policies and Procedures to ensure consistent application of the law

(b) that the Manual be voted on for approval by said Board once annually

(c) that the approved Manual be published to said Board’s page on the City website and updated annually and that a copy be provided to the City Council upon each such update

(d) that the first version of each Board’s manual be published no later than six months after adoption of this Order by the Council.

39.    ALEXANDER    –    Whereas: All Handicap Placards issued by the City are first approved by the Commission on Disabilities

Ordered: Commission on Disabilities develop and maintain a spreadsheet showing the locations of all handicap parking spaces on public streets throughout the City, and that the Commission provide a copy of said spreadsheet to the City Council within 60 days of adoption of this Order

40.    ALEXANDER    –    Whereas: the intent of public access to meeting minutes is to allow public inspection of a complete record of the items discussed

Ordered: that meeting minutes for any body subject to Open Meeting Law include reference to any and all materials submitted for consideration during that meeting or hearing, and that copies of those materials be kept on file in the City Clerk’s office for public inspection for a period of time consistent with existing City ordinances and State law.

41.    ALEXANDER    –    Ordered:  That the appropriate sections of the Charter, Ordinances and Council Rules be amended to allow financial transfers within any one department for amounts up to $500 within the same fiscal year.

42.    ALEXANDER    –    Ordered:  That the City utilize PEG Access funds to purchase and install a computer/internet enabled Projector and Screen in Council Chambers for presentations, etc during Council and Committee meetings

43.    ALEXANDER    –    Whereas: The spirit of open government requires that the public be informed of proposed legislation

Ordered: That the legal language of any draft Ordinance to be voted on in full Council be published to the City website along with the appropriate Council meeting agenda

44.    BARTLEY    –    In order to accommodate HPD, the city shall designate up to 20 parking spaces for use by only HPD-related vehicles in the lower level of the Mayor Proulx Garage.  Said spaces are to be designated on the John St. side of the parking garage.  Once a number is determined, the DPW shall mark the parking spaces as “police parking only”.  Violators would be subject to a fine and tow.

45.    BARTLEY    –    The ordinances pertaining to dog license fees ($5), other animal fees, if any, and the penalty for late payment ($25) shall be reviewed and changed, if necessary.  Also, to the extent possible, the city should coordinate with the District Court and the State Police and HPD a method of communicating when delinquent fees are fully paid so that civil violators of these ordinances do not become subject to arrest.


Posted on March 28, 2014 by