Events

Holyoke City Council Agenda Text Size

Event takes place on September 02, 2014 at 7:00 PM
City Council Chambers, City Hall, 536 Dwight St. Holyoke, MA 01040

From Mayor Alex B. Morse letter appointing Ms. Eileen Brady Leahy 12 Park Slope, to serve as a commissioner of the Licensing Board for the City of Holyoke:  Ms. Leahy will serve a six year term; said term will expire on June 1, 2020

2.    From Brenna Murphy McGee, City Clerk regular City Council minutes from June 17, 2014 & Special City Council meeting from July 8, 2014

PUBLIC COMMENT

COMMUNICATIONS

3.    From Mayor Alex B. Morse, letter re:  Law department representation of the Holyoke Economic Development and Industrial Corporation and the Holyoke Redevelopment Authority

4.    From Mayor Alex B. Morse, letter re:  Coordination of personnel Administration between the City, the Holyoke Public Schools and HG&E

5.    From Kara Lamb Cunha, Assistant City Solicitor, legal opinion regarding License Board Appointment

6.    From Kara Lamb Cunha, Assistant City Solicitor, legal opinion to Planning Board, regarding Proposed Site Plan Amendment – US Tsubaki, Inc.

7.    From Brenna Murphy McGee, City Clerk meeting minutes from August 5, 2014 for regular and special City council meeting

8.    From Katherine M. Jackowski, Acting City Auditor, re:  Weekly Update for Aug. 8, Aug. 15, Aug. 22, & Aug. 28, 2014

9.    From Christopher Hopewell, Chairman of the Board of Fire Commissioners, letter re:  Salary Increase – Dale T. Glenn, Executive Administrative Assistant, Holyoke Fire Department

10.    From Marcos A. Marrero Director, Office of Planning & Economic Development letter re:  689 Main St. (aka Automania) Brownfield Cleanup – Request for expedited consideration of $60,000 Grant Funding

11.    From Marcos A. Marrero, Director Office of Planning & Economic Development letter re:  191 Appleton St. Brownfield Cleanup – Completion of Project

12.    From Marcos A. Marrero, Director Office of Planning & Economic Development, letter re:  Passenger Rail Project-Request for expedited consideration of $1.063 Million Additional Grant Funding

13.    From Marcos A. Marrero, Director, Office of Planning & Economic Development letter re:  216 Appleton St. (aka Hart Wool Mill) Brownsfield Cleanup update on Project and Secured Funding

14.    From Board of Health, minutes from June 5, 2014

15.    From Board of Fire Commission, minutes from July 18, 2014

PETITIONS

16.    Petition of Kathleen M. Viens, CEO, Greater Holyoke YMCA, for a zone change at 399 Appleton St.

PRESIDENT’S REPORT

REPORTS OF COMMITTEES

17.    Ordinance Committee Reports (if any)

17A.    The Committee on Ordinance to whom was referred an order  that an ordinance be created to change the policy regarding vacation leave payouts for non-union employees so that leave is paid on an accrual basis when the employee retires  Recommend that the order be adopted

17B.    The Committee on Ordinance to whom was referred an order Order:  the City Council is provided all documentation related to all city vehicles that city employees are allowed to use after said employees are no longer acting in the course of their official duties. Additionally, details why use of identified vehicles is necessary and in the best interest of the City of Holyoke.  Recommend that the order has been complied with

18.    Finance Committee Reports (if any)

18A.    The Committee on Finance to whom was referred an Application for a Second Hand License at Holyoke Mall for ECOATM Inc.
  awaiting disposition

18B.    The Committee on Finance to whom was referred an order McGee Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “GREEN COMMUNITIES” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant. awaiting disposition

18C.    The Committee on Finance to whom was referred an order Order that the amount of 2,493.02 be authorized from the School Dept. Department Other Charges and Expenses line item in Fiscal Year 2014 for services rendered in Fiscal Year 2013 Awaiting Disposition

18D.    The Committee on Finance to whom was referred an order That the sum of $2,000,000 is appropriated to pay the costs of repairs and improvements at three (3) City-owned park facilities: Roberts Athletic Complex, MacKenzie Stadium, and Crosier field sports facilities, including the payment of all costs incidental and related thereto, and that to meet this appropriation, the Treasurer, with the approval of the Mayor, is authorized to borrow said amount under and pursuant to Chapter 18 of the Acts of 1997, or pursuant to any other enabling authority, and to issue bonds or notes of the City therefore.  
Further Ordered: That the Treasurer is authorized to file an application to qualify under Chapter 44A of the General Laws any and all of the bonds or notes authorized to be issued pursuant to this Order, and to provide such information and execute such documents as may be required for such purposes. awaiting disposition

19.    Public Safety Committee Reports (if any)

19A.    The Committee on Public Safety to whom was referred an order  To have the City develop an urban forestry plan which will complement the Open Space plan and which will include the following components:  to assess the current forestry needs, to develop long-term reforestation plans including development of a nursery, and to determine a budget and funding sources for the purchase of new trees to meet the immediate needs of Holyoke’s tree belts and parks. Recommend that the order has been complied with

19B.    The Committee on Public Safety to whom was referred an order Order that Bill Fuqua come before the Council to discuss a program that would allow Holyoke residents who rent apartments in the City have the ability to utilize the City dump either by paying a fee or setting up “open days” at the City yard.  Recommend that the order has been complied with

19C.    The Committee on Public Safety to whom was referred an order Ordered the City of Holyoke have the DPW be the sole on responsible for all police towing. This will help generate revenue and also maintain the integrity and professionalism and allow the City to have oversight in all motor vehicles that are towed in the City. Recommend that the order has been complied with

19D.    The Committee on Public Safety to whom was referred an order That the Holyoke Housing Authority look into a parking sticker/permit program for Beaudoin Village area. By issuing parking stickers it may help with the parking space shortage issues in that area Recommend that the order has been complied with

19E.    The Committee on Public Safety to whom was referred an order that the Police Chief come before the Council to discuss whether it is necessary to require the Holyoke Inn or all motels that house homeless families to have a police presence on or at certain days/weekends due to all the calls for service the police may or may not be receiving  Recommend that the order has been complied with

19F.    The Committee on Public Safety to whom was referred an order The city review the cost effectiveness of leasing or purchasing motorcycles for use by the Police Dept.  Since the city was unable to purchase the usual 7 new cruisers in FY14 and the prospects are not much better for FY15 it may be the right time to invest in less expensive, more fuel efficient, transportation for our officers.  For example, these could be used to patrol Wards 5 and 7A and could be used by our Code Enforcement officer.  Refer to Public Safety with copies to Purchasing and HPD and the Mayor. Recommend that the order has been complied with

20.    Public Service Committee Reports (if any)

20A.    The Committee on Public Service to whom was referred an  Appointment of Libby Hernandez to Parks and Rec Commission awaiting disposition

20B.    The Committee on Public Service to whom was referred an Appointment of Tim Purrington to Holyoke Housing Authority awaiting disposition

20C.    The Committee on Public Service to whom was referred an order  that meeting minutes for any body subject to Open Meeting Law include reference to any and all materials submitted for consideration during that meeting or hearing, and that copies of those materials be kept on file in the City Clerk’s office for public inspection for a period of time consistent with existing City ordinances and State law. awaiting disposition

20D.    The Committee on Public Service to whom was referred an order That all members of the City Council should request that the Hampden County District Attorney conduct an independent investigation into the reason(s) for the $ 45,000 payment made by Mayor Alex B. Morse to former city solicitor Heather Egan to make sure there was nothing unethical, illegal or improper associated with said payment. The investigation would focus on the reason (s) the payment was made to guarantee that it was made in the best interests of the taxpayers of the City of Holyoke.” awaiting disposition

20E.    The Committee on Public Service to whom was referred an order That Personnel Office in conjunction with input and assistance from Councilor Lisi please provide a civility/diversity program or training for Councilors during an evening special meeting of the Council. awaiting disposition

20F.    The Committee on Public Service to whom was referred an order That the City Clerk create and present a plan to ensure publication online as part of a comprehensive municipal code of ordinances, any changes or revisions within 7 days of adoption by the Council.

Further ordered, that such a plan be presented within 90 days of adoption of this order, and implemented within 180 days of the authorization of any expenses necessary for its implementation.  awaiting disposition

21.    Development and Governmental Relations Committee Reports (if any)

22.    Charter and Rules Committee Reports (if any)

22A.    The Committee on Charter and Rules to whom was referred an order  That Section 1 of Chapter 173 of the Acts of 1922 (adopted March 18, 1922) relative to the Holyoke Gas & Electric be amended as follows:
                 At the end of Section 1 the following sentence be added, “Notwithstanding anything to the contrary, the municipal gas and electric commission of the city of Holyoke or their manager shall not purchase, lease, sell or otherwise acquire or dispose of real estate without first receiving the two-thirds approval of the city council and approval of the mayor.” Recommend that the order be adopted

22B.    The Committee on Charter and Rules to whom was referred an order That Rule 38 be changed to require only the receipt of the appropriate committee report(s), Motion to Adopt the proposed Ordinance, debate, and a roll-call vote on adoption of the proposed Ordinance. Recommend that the order be adopted

22C.    The Committee on Charter and Rules to whom was referred an order hat the City Council seek a  legal opinion of whether committee members who voted in favor of a recommendation to the full City Council may refuse to sign the committee jacket for the full City Council meeting. It appears that it may be a conflict of the open meeting laws that a committee is effectively changing their vote “behind closed doors” by refusing to sign the jacket. Recommend that the order has been complied with

22D.    The Committee on Charter and Rules to whom was referred an order that the size of the city council be reduced to be more in line with the current population of Holyoke.
 Recommend that the order be given leave to withdraw

MOTIONS, ORDERS AND RESOLUTIONS

23.    LEBRON-MARTINEZ    –    that a handicap sign be placed at  24  East Court, for Catalina Rivera placard #P03786316, Exp. #10/27/2016

24.    LISI    –    that the City Council send a note to Meghan Sullivan of Sullivan, Hayes, & Quinn, LLC.recognizing and congratulating her on being named the 2014-2015 Springfield, MA “Lawyer of the Year” in the practice area of Labor Law – Management. Only a single lawyer in each practice area, in each community is honored as a “Lawyer of the Year.”

25.    LISI    –    that the Police Chief report whether the City of Holyoke’s police force has acquired any military grade equipment for law enforcement operations

26.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “HOLYOKE FOOD & FITNESS POLICY COUNCIL CALL FOR PARTNERSHIPS” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

27.    MCGEE    –    that there be and is hereby appropriated by transfer in the fiscal year 2015, Twenty-one thousand Five hundred Eighty-five dollars/100 Dollars ($21,585.00) as follows:  (Police)

FROM:
0410-48500    Insurance/damage reimbursement over $20,000        $21,585.00
        TOTAL:    $21,585.00
TO:
12103-58000    Capital Outlay-motor Vehicles        $21,585.00
        TOTAL:    $21,585.00

28.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MassDOT gap funding” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

29.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “PV Regional Brownfields Cleanup Revolving Loan Fund” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

30.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Friends of COA $40,000 Donation” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

31.    MCGEE    –    that the amount of Seventy Thousand Six Hundred Ten Dollars/100 Dollars ($70,610.00) be authorized from the School Department’s Other Charges & Expenses (13002-57000) appropriation in fiscal year 2015 for services rendered in fiscal year 2014 which were unencumbered at the 2014 fiscal year end.

32.    MCGEE    –    Ordered:  That the sum of $3,200,000 is appropriated to pay costs of designing, constructing, originally equipping and furnishing a new UV Disinfection Facility for the use of the Holyoke Water Department, including the payment of all costs incidental and related thereto, and that to meet this appropriation, the Treasurer, with the approval of the Mayor, is authorized to borrow said amount under and pursuant to Chapter 44, Section 8(4) of the General Laws, or pursuant to any other enabling authority, and to issue bonds or notes of the City therefore.  No funds shall be borrowed or expended pursuant to this Order unless and until the Mayor and the Holyoke Water Department have executed a memorandum of agreement providing for the payment of annual debt service on bonds issued by the City pursuant to this Order in monthly installments equal to one-sixth of the annual interest and one-twelfth of annual maturing principal in each year.   
Further Ordered: That the Treasurer is authorized to file an application to qualify under Chapter 44A of the General Laws any and all of the bonds or notes authorized to be issued pursuant to this Order, and to provide such information and execute such documents as may be required for such purposes.
Further Ordered:  That in order to reduce interest costs, the City Treasurer, with the approval of the Mayor, is authorized to refinance any bonds issued pursuant to this Order and in connection therewith, to issue refunding bonds in accordance with Chapter 44, Section 21A of the General Laws.

33.    SOTO    –    That a representative from the Health Department come before the city council and provide a detailed description on how complaints are handled when the department is made aware of them.

34.    SOTO    –    That the city look into installing signage on Main Street. Informing truck drivers not to use engine braking.

35.    SOTO    –    That the Chief of Police and Chief of the Fire Department come in to discuss the upkeep of our radio communications

36.    VACON    –    That the American flag shall be displayed in front of city public buildings in accordance with public law 94-344 known as the Federal flag code.  When two flag poles are present the State or City flag  shall be displayed on the second pole; however, other flags may be displayed from time to time only below the American flag if on the same pole and below the State or City flag if on the same pole.

The American flag shall only be displayed at half staff when ordered by the President or the  Governor in accordance with the law.

37.    VACON    –    That representatives from the Board of Health, police department, fire department and any other appropriate city department conduct an inspection of the Holyoke Hotel, document code violations and issue any and all appropriate citations, fines, & take actions necessary to cause the hotel to comply with safety and public health codes.

38.    VACON    –    Any hotel providing rooms for homeless individuals and/or families in cooperation with the State of MA for transitional assistance and community service that results in an increase in police calls exceeding the calls from the time prior to accepting these individuals and families shall provide private security or pay police officers for security from the hours of 6pm-2am seven days per week to ensure the safety of residents and the availability of police coverage throughout the city.

39.    VACON    –    When an establishment holding a liquor license hosts an underage (under 21) social gathering it shall provide security by hiring a private security company or police officers during the event and for one hour prior to and following the event to ensure the safety of residents.  A minimum of two security staff/officers shall be present.

40.    VALENTIN    –    That HG&E installs a light pole in the back alley between 388 Appleton St. and 186 Pine St. to address and alleviate safety concerns.

41.    VALENTIN    –    
That the speed limit sign located between 186 and 190 Pine St. be reviewed to determine if the speed posted is correct. It is currently posted as 30 MPH and this is a densely populated residential area.

42.    ALEXANDER    –    Whereas:  Traffic on Route 141 routinely blocks the intersection at Lindor Heights

Ordered: That the DPW paint a “do not block the box” box with cross hatching at the intersection and install appropriate signage.

43.    ALEXANDER    –    Ordered, that the City Council approve, pursuant to M.G.L. Ch. 40, Sec. 4A, an inter municipal agreement with the Town of Southampton for the City of Holyoke Building Department to provide building, plumbing/gas, and electrical inspection services, as well as administrative and enforcement services related thereto, as specified within the agreement.

44.    BARTLEY    –    The City Council invites our state delegation to give an update on bills and other matters pending in the State House and/or issues affecting Holyoke and to provide other updates as necessary.  Sen. Humason and Rep. Vega are invited to the 9/17/14 meeting Development & Governmental Relations subcommittee.

45.    BARTLEY    –    DPW install temporary speed humps on Park View Terrace.  Residents are concerned about motorists speeding.  Please communicate with ward councilor when they can be and are installed.

46.    BARTLEY    –    DPW remove the two “no parking” signs at 207 Fairmont St. and, instead, stencil the ‘no parking’ warning on the existing berm. Resident would like the signs removed from his lawn but does not want the ordinance changed.

47.    BARTLEY    –    DPW and United Water ensure the drainage system near 207 Fairmont St. can handle the water run-off capacity and take any corrective measures necessary.  Recent storms have flooded resident’s home and backyard with water pouring into his property from the street.

48.    BARTLEY    –    Request the City Engineer and DPW review the illegal cut-through at the end of Quirk Ave. (this abuts the Peck School parking lot by the YWCA) and recommend solutions.  Neighbors are concerned about damage to the city property as well as it being a public safety concern.  Potential solutions might be planting trees or installing a guard rail.

49.    BARTLEY    –    DPW install berms at 41 Granville St., 27 Grandview St., and 37 Eastern Promenade.  Each  requested by home owners.

50.    CHATEAUNEUF    –    The Historic Commission provide the City Council with the criteria they use to determine if a property is historic

51.    CHATEAUNEUF    –    A stop sign placed at the end of Meadowview Road where it meets Hillview Road

52.    JOURDAIN    –    Ordered that the Police please step up patrols to prevent large tractor trucks from parking on Holy Family Rd.  Multiple trucks are parking along this street and as a result other vehicles including school buses are having difficulty getting through.  These vehicles should not be parked there.

53.    JOURDAIN    –    Ordered, that ordinances be reviewed to make sure that large commercial vehicles such as tractor trailer trucks are not being parked on residential streets overnight or for longer than 1 hour.

54.    JOURDAIN    –    Ordered, that the Mayor and War Memorial Commission please find space for the Medical Reserve Corps at the War Memorial Building preferably on the second floor.  They need designated space to do their important work.  Please report back to the Council when this has been handled.

55.    JOURDAIN    –    Ordinance 2-312 (b) be amended by adding a line 21
The
    VACON        Personal Administrator shall maintain all attendance records and leave balances of all city employees and make them available to all city employees and department
            heads.  The Personal Administrator shall prepare such reports on these records as required by the Mayor, the City Council, or department heads.

56.    JOURDAIN    –    That Section 23 of the Charter be amended to provide that no member of the City Council may also be a city employee while serving as a member of the City Council.

57.    JOURDAIN    –    Ordered, that in accordance with the newly adopted Section 2-161 of the Code of Ordinances the City Council approve the Law Department’s representation of HEDIC and the HRA, as more specifically detailed in the communication from Mayor Morse.


Posted on August 28, 2014 by