Events

Holyoke City Council Agenda Text Size

Event takes place on June 20, 2017 at 7:00 PM
City hall, City Council chambers, 536 Dwight St. Holyoke, MA

AGENDA FOR THE CITY COUNCIL
June 20,2017

LAID ON THE TABLE

1.    FY 2018 Municipal Budget

2.    The Committee on Finance to whom was referred a Financial Transfer Request of $400,000 FROM: Free Cash TO: Expenses (Transportation)  Recommend that the order be adopted

3.    The Committee on Finance to whom was referred an order Financial Transfer Request of $321,000 FROM: Charter School Assessment TO: Expenses (Transportation)  Recommend that the order be adopted

PUBLIC COMMENT

COMMUNICATIONS

4.    From Mayor Alex B. Morse letter appointing Ms. Tessa Murphy-Romboletti, 577 Pleasant St. Apt 4R to serve as a member of the Holyoke Economic Development and Industrial Corporation (HEDIC), this seat on the Board of Directors represents the at Large sector.  This is a three-year term which will expire on June 30, 2020.

5.    From Mayor Alex B. Morse, letter appointing Ms. Hilda Roque, 267 West Franklin St. to serve as a member of the Board of Appeals for the City of Holyoke:  Ms Roque will replace Elbert Bowler effective October 1, 2017, and Ms. Roque will be filling his unexpired term; said term will expire July 1, 2018.

6.    From Crystal Barnes, Assistant City Solicitor, letter re:  Salary Study-Temporary & Seasonal Programs.

7.    From Brenna Murphy McGee, CMC, City Clerk, minutes of Special Meeting on May 23, 2017 and regular meeting of June 6, 2017.

8.    From Bellamy H. Schmidt, letter re:  State Aid and Assessments.

9.    From Anthony Dulude, Chief Assessor, re:  DLS estimates record-low 15% state match for CPA in FY18.

10.    From Office of Planning & Economic Development letter re:  Designation of Planning Board member to Community Preservation Act.

PETITIONS

11.    Petition of Agustin Ortiz, 181 Roberto Clemente St. for a street vendor license to sell ice cones at Carlos Vega Park and Clemente St.

12.    Petition of Michael Mastroianni, for a renewal of a special permit for a home occupation at 12 Winterberry Circle for a computer consulting.

PRESIDENT’S REPORT

REPORTS OF COMMITTEES

13.    Ordinance Committee Reports (if any)

13A.    The Committee on Ordinance to whom was referred an order That the Ordinance be amended to increase parking fees as follows: $1 per hour for both meters and garage $60 per month for garage  Recommend that the order be adopted as amended
75 cents per hour for street meter
50 cents per hour garage meter

13B.    The Committee on Ordinance to whom was referred an order that the City Council order that the “Police Parking Only” sign on John St. be removed. Police Chief said that the sign is no longer required  Recommend that the order be adopted

13C.    The Committee on Ordinance to whom was referred an order that the Ordinance Committee adopt a special permit application for any methadone/suboxone clinics coming into the City  Recommend that order be adopted as amended (containing no zoning restriction)

13D.    The Committee on Ordinance to whom was referred a Communication from Terry Shepard requesting a review of the miscellaneous pay scale  Recommended that the legal language presented regarding the communication be adopted

14.    Finance Committee Reports (if any)

14A.    The Committee on Finance to whom was referred a Financial Transfer Request of $650 FROM: Printing and Binding TO: Pay Temp Seasonal  Awaiting Disposition

14B.    The Committee on Finance to whom was referred an order that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Diverting Juveniles and Emerging Adults from Criminal Justice System Involvement” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant Awaiting Disposition

14C.    The Committee on Finance to whom was referred a Financial Transfer Request of $258,000 FROM: Demo Worker ($67,000) Demo Supervisor ($40,000) Engineer ($22,000) Heavy Motor Equip Oper ($48,000) Asst. Solicitor ($31,000) Recreation Coordinator ($10,000) Software License ($40,000) TO: Snow Overtime & Snow Removal  Awaiting disposition

14D.    The Committee on Finance to whom was referred a Financial Transfer request of $4,000 FROM: Free Cash TO: Chief Procurement Officer  Awaiting disposition

14E.    The Committee on Finance to whom was referred a  Bond order of $1,500,000 to pay the costs of tennis court reconstruction at Crosier Field, Jones Point and the High School  Awaiting disposition

14F.    The Committee on Finance to whom was referred a bond order of $350,000 to pay the costs of City Hall stained glass window restoration including the payment of all costs incidental and related thereto  Awaiting disposition

14G.    The Committee on Finance to whom was referred a Bond order of $550,000 to pay the costs of City playground projects, including the payment of all costs incidental and related thereto  Awaiting disposition

14H.    The Committee on Finance to whom was referred a Bond order or $4,500,000 to pay the costs of improving the Citys infrastructure over three years including crack sealing, micro sealing, paving, sidewalks and traffic signals.  Awaiting disposition

14I.    The Committee on Finance to whom was referred an Bond order $1,250,000 to ay costs of replacing vehicles in the DPW fleet, including the payment of all costs incedental and related thereto  Awaiting disposition

15.    Public Safety Committee Reports (if any)

15A.    The Committee on Public Safety to whom was referred an order that Due to the potential black out of a Holyoke Fire Dept. Engine, order that ISO Mitigation conduct a new survey to determine if this black out will negatively impact the City of Holyoke insurance ratings  Recommend that the order has been complied with

15B.    The Committee on Public Safety to whom was referred an order That the City Council invite in the DPW Superintendent, Treasurer, and Tax Collector to discuss the progress made on collecting default sewer fees and give a report on the success of the new lien program in that process.  Recommend that the order has been complied with

15C.    The Committee on Public Safety to whom was referred an order that The DPW repair the sidewalks at 31 Washington Ave. and 74 Lawler St.  Both are trip hazards.  Recommend that the order has been complied with

15D.    The Committee on Public Safety to whom was referred an order  that DPW provide a report on the safety of the skylights for the DPW drop off center.  Recommend that the order has been complied with

15E.    The Committee on Public Safety to whom was referred an order that the DPW look into ways to improve Ogden St. and report back to the City Council. This is an unpaved roadway and the residents in that area would like to see the road paved as soon as possible  Recommend that the order has been complied with

15F.    The Committee on Public Safety to whom was referred an order that the City consider accepting Wall Rd. as a City Street and determine who currently owns the road.  Recommend that the order has been complied with

15G.    The Committee on Public Safety to whom was referred an order the DPW provides the City Council with the amount it costs, on average, per year (for the last four years) on signage requested by the Council. This was a constituent request.  Recommend that the order has been complied with

15H.    The Committee on Public Safety to whom was referred an order that the DPW immediately advise the City Council on where the temporary speed bumps are located and develop a schedule of when/where they will be used.  Further, the Mayor please consider purchasing additional sets of temporary speed humps.   Recommend that the order has been complied with

15I.    The Committee on Public Safety to whom was referred an order that  the American Flag located on the corner of Hampden and Linden Street, parcel ID 075-01-002, and all city flags, be illuminated by light at night as required by the United States Flag Code.  Recommend that the order has been complied with

15J.    The Committee on Public Safety to whom was referred an order that the Mayors office provide the city council a copy of the contract between the new ambulance service currently operating out of South Street, the city of Holyoke and any other parties involved on this contract  Recommend that the order has been complied with

15K.    The Committee on Public Safety to whom was referred an order that the Mayor provide funds to allow for an independent company to audit the Holyoke Fire Dept, this should include an audit of the entire Department, their staffing size, and do determine the size and amount of apparatus is appropriate to maintain the safety of all of Holyoke’s citizens  Recommend that the order be given leave to withdraw

16.    Public Service Committee Reports (if any)

16A.    The Committee on Public Service to whom was referred Confirmation of Mayoral appointee Mr. Gustavo Acosta to serve as a member of the Planning Board for the City of Holyoke Awaiting disposition

16B.    The Committee on Public Service to whom was referred  Confirmation  of Mayoral appointee Jesus Pereira to serve as Director of Veteran Services for the City of Holyoke   Awaiting disposition

17.    Development and Governmental Relations Committee Reports (if any)

18.    Charter and Rules Committee Reports (if any)

18A.    The Committee on Charter and Rules to whom was referred an order  that the City of Holyoke place a binding referendum changing the charter to make terms of all remaining local municipal elected officials not elected to four year terms to switch and become four year terms.  (I.E. City Council, School Committee, etc.)  Awaiting disposition

19.    Joint City Council and School Committee Reports (if any)

MOTIONS, ORDERS AND RESOLUTIONS

20.    MCGEE    –    that DPW and Suez look into the unpleasant smell of sewage coming from the street drain(s) at the corners of George and Jefferson.  Please provide a report in 2 weeks as to what options can be taken to address the issue.

21.    MCGEE    –    that the DPW install curb cuts/ramps at the corner of Beacon and Northampton St.  and at the corner of Anniversary and Northampton St.

22.    MCGEE    –    petition filed for Speed humps on Reservation Rd. (petition attached)

23.    MCGEE    –    Approve an agreement to change the School Department Food Service Management Contract from a 3 year term to a 5 year term.

24.    MCGEE    –    that the ordinance committee consider establishing an ordinance that either limits commercial vehicles from parking in driveways over night or limiting the hours they can be left in a residential driveway.

25.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Recycling Program Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of purchase of recycling bins and materials for distribution to the public..
    2.  The source of receipts to be credited to the Fund shall be sale of recycled materials, donations, and fees charged for purchase of new bins..
    3.  The officer authorized to expend from the Fund shall be Superintendent of DPW.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $25,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

26.    MCGEE    –    that there be and is hereby appropriated by transfer in the fiscal year 2017, One-Hundred Ten Thousand and 00/100 Dollars ($110,000.00) as follows:

FROM:
15101-51103    Sanitarian II        $10,000
15101-51850    Auto Allowance        5,000
15411-51105    Volunteer Coordinator        10,000
16101-51107    Library Asst        20,000
11351-51101    City Auditor        5,000
11521-51102    Personnel Asst        10,000
14251-51104    Heavy Mach Oper        20,000
14301-51102    Heavy Mach Oper        5,000
14222-52100    Energy- St Lights        25,000
        TOTAL:    $110,000.00
TO:
14252-53100    Snow Removal        $110,000
        TOTAL:    $110,000.00

27.    MCGEE    –    that there be and is hereby appropriated by transfer in the fiscal year 2017, Two Thousand and 00/100 Dollars ($2,000.00) as follows:

FROM:
11521-51102    Personnel Asst        $2,000
        TOTAL:    $2,000.00
TO:
11521-51250    Temp/Seasonal        $2,000
        TOTAL:    $2,000.00

28.    MCGEE    –    that there be and is hereby appropriated by transfer in the fiscal year 2017, Five-Thousand Three-Hundred Sixty-Five and 33/100 Dollars ($5,365.33) as follows:

FROM:
11451-51105    Floating Clerk        $5365.33
        TOTAL:    $5,365.33
TO:
11451-51107    Sr Deputy Treasurer        $5365.33
        TOTAL:    $5,365.33

29.    MCGEE    –    that there be and is hereby appropriated by transfer in the fiscal year 2017, Ten-Thousand Nine-Hundred Ten and 86/100 Dollars ($10,910.86) as follows:

FROM:
12201-51105    Firefighters        $6021.78
12201-51104    Lieutenants        4889.08
        TOTAL:    $10,910.86
TO:
12201-51180    Injured on Duty        $10910.86
        TOTAL:    $10,910.86

30.    MCGEE    –    that there be and is hereby appropriated by transfer in the fiscal year 2017, Seventeen-Thousand Two-Hundred Seventy-Nine and 94/100 Dollars ($17,279.94) as follows:

FROM:
12101-51105    Sergeants        $5853.92
12101-51107    Patrolmen        11426.02
        TOTAL:    $17,279.94
TO:
12101-51180    Injured on Duty        $17279.94
        TOTAL:    $17,279.94

31.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Community Emergency Response Team (CERT) Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of conducting CERT team training exercises and producing and distributing materials  related to CERT team efforts.
    2.  The source of receipts to be credited to the Fund shall be proceeds from contributions toward the mission  of the CERT.
    3.  The officer authorized to expend from the Fund shall be Chief of the Fire Department.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $4000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

32.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Community Field Park Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of Labor, contract services, and supplies in the act of providing entertainment, recreation and program activities, and to support the care and maintenance of the Community Field Park.
    2.  The source of receipts to be credited to the Fund shall be cell tower lease agreements between the City of Holyoke and authorized licences related to the Scott Tower as a location for the installation and use of certain antenna facilities; sponsorships and donations: various charges for admission to or use of Community Field Park property or its facilities: program fees specific to Community Field Park.
    3.  The officer authorized to expend from the Fund shall be Director of Holyoke Recreation Dept.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $100,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

33.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Elderly Health Services Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of labor, contracted services and supplies in the act of providing various health activities to support elder residents at various elderly housing facilities throughout Holyoke.
    2.  The source of receipts to be credited to the Fund shall be fees charged to housing facility owners or operators for health services provided to eligible residents.
    3.  The officer authorized to expend from the Fund shall be Executive Director of the Holyoke Council on Aging.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $10,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

34.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Government TV Access Channel Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of monitoring, programming, broadcasting and maintenance of the Holyoke community TV channel for HPRG and the Holyoke Public Schools.
    2.  The source of receipts to be credited to the Fund shall be proceeds from the fee agreement with Holyoke PEG Access INc., contributions and other funds.
    3.  The officer authorized to expend from the Fund shall be Superintendent of the Holyoke Public Schools.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $150,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

35.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Roberts Field Sports Complex Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of labor, capital equipment, contract services and supplies in the act of providing sports, entertainment and recreation activities, and to support the care and maintenance of the Roberts Field Sports Complex.
    2.  The source of receipts to be credited to the Fund shall be donations, fees charged to users; operators, concessionaires and advertisers at the Roberts Field Sports Complex for sport, recreation and entertainment services provided to eligible recipients: sales of products held for resale.
    3.  The officer authorized to expend from the Fund shall be Director of the Holyoke Recreation Department.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $125,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

36.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Wistariahurst Museum Activities Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of labor, services, and supplies in the act of executing special programs, events and maintenance which exclusively promote and preserve the Wistariahurst Museum and its mission.
    2.  The source of receipts to be credited to the Fund shall be sponsorships and donations; various charges for admission to or use of the Wistariahurst Museum or its property; program or other fees specific to Wistariahurst Museum and its mission.
    3.  The officer authorized to expend from the Fund shall be Director of Museums and Monuments.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $60,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

37.    MCGEE    –    that there is hereby authorized to be established and maintained for fiscal year 2018, in accordance with M.G.L. Chapter 44 Sec. 53E1/2, the Bicycle Share Revolving Fund.
    1.  Expenditures from the fund shall be specifically for the purposes of labor, capital equipment, contract services and supplies in the act of providing bicycle rental use to the city of Holyoke, and to support the maintenance of the Bicycle Share equipment.
    2.  The source of receipts to be credited to the Fund shall be donations, fees charges to users, and sponsorships.
    3.  The officer authorized to expend from the Fund shall be Director of Planning and Economic Development.
    4.  The limit on the total amount which may be expended from the Fund during fiscal year 2018 shall be the lesser of actual receipts collected during fiscal year 2018 or $100,000 which, when combined with all other such revolving funds authorized under M.G.L. Chapter 44 Sec. 53E1/2 under the direct control of the officer designated in 3., above, does not exceed 1% of the amount raised by taxation in 2018.

38.    MCGEE    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “National Endowment for the Arts Grant” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

39.    MCGEE    –    “Order that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “Office of Attorney General Abandoned Housing Initiative Demolition Fund” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.  The grant was awarded for the purpose of demolishing a collapsed building at 405-407 Main Street.”

40.    ROMAN    –    That DPW level and repair side walk in front of 475 Maple Street, resident of elderly tower fell, and other residents have reported unsafe levels of side walks.  

41.    ROMAN    –    That the DPW / PVTA begin process of approved Ordinance changes of bus stops in front of 68 Cabot Street and 475 Maple Street and that DPW paint “NO PARKING – EMERGENCY VEHICLES ONLY” only spaces that were also approved by committee / council.

42.    ROMAN    –    that an amendment to the City Charter be made that prohibits the School Committee General Meeting from meeting on the same day as the City Council General Meeting  This will allow members of both committees to attend meetings of the others meetings as well as improve communication and the public’s ability to attend both meetings.

43.    ROMAN    –    that Neighbor to Neighbor Holyoke its staff and membership
    BARTLEY        be invited to the Development and Government Relations
            Committee to discuss their organization and the work
            that they do, including their areas of priority/focus.
    

44.    ROMAN    –    that a handicap sign be placed in front of 552 So. Summer St. for Jordanis J. Figueroa.

45.    ROMAN    –    that a handicap sign be placed in front of 552 So. Summer St. for Brenda Y. Lorenzi.

46.    VACON    –    that DPW place temporary speed humps on Clayton Road as drivers are cutting through at high rates of speed.

47.    VACON    –    that the  DPW/Forestry staff evaluate and trim or remove trees across from 79 Evergreen Drive as needed.

48.    VACON    –    that guardrails be installed on Rt 202 near the entrance to Ashley Reservoir and across the street from the entrance due to ongoing safety issues.

49.    VACON    –    that the drain at 390 Apremont Hwy be cleaned and repaired as needed.  It is below the ground level and floods with rain storms.

50.    BARTLEY    –    that the Office of Planning & Economic Development and representatives from the Historic Commission be invited to present the City’s Historic Preservation Plan Update to the Development and Government Relations Committee of the City Council.

51.    BARTLEY    –    Due to neighbor concerns in the Hillside Ave/Westfield Rd/Roosevelt Ave area, HPD monitor and enforce traffic and speeding ordinances. Please report back to the Public Safety committee.

52.    BARTLEY    –    The city of Holyoke establish a revolving fund dedicated
    VACON        to its recycling program so that revenue raised will
            be used to purchase larger recycling bins. Please
            provide city council with a report on revenue generate
            from recycling, expenses avoided, and the list of
            home owners requesting the wheeled containers.
    

53.    BARTLEY    –    The community development director report on funds available in the CDBG account available for reprogramming.

54.    JOURDAIN    –    That Rule 1 of the City Council be suspended for the purpose of the City Council going on Summer Recess and that the July 5, July 19 and August 16 meetings be cancelled.

55.    JOURDAIN    –    That Sec 2-157 of the City Ordinances be amended as follows in bolded italic type:
 
Sec. 2-157. – Absence, vacancy or disability, city solicitor.  
In the case of the absence, vacancy, or disability of the city solicitor, or in the case of the failure of the city council to confirm the city solicitor under section 34 of the Charter, the most senior assistant city solicitor, in number of years of continuous service to the city, shall act as the city solicitor and head of the law department for a period of time not to exceed ninety (90) days.  If the senior assistant city solicitor shall have acted as city solicitor for at least 90 days then he or she shall be removed from that acting position immediately, and no other member of the department may be eligible to serve in that capacity on an acting basis.

56.    JOURDAIN    –    That the fine for overtime parking be increased from
    VACON        $10 to $20 as requested by the department.

57.    JOURDAIN    –    Ordered that the City Council appoint 2 members to the Community Preservation Committee.

58.    LEAHY    –    The Honorable Holyoke City Council presents a proclamation to Ellie Wilson and Maureen Higgins for implementing a lacrosse program here in Holyoke. This program started two years ago and more than 30 girls have had the opportunity to learn the game of lacrosse regardless of income level.

59.    LOPEZ    –    That a handicap sign be placed in front of 554 So. Summer St. for Wanda Hernandez

Addendum:
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting.  
Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law

    ______________________________
                  City Clerk


Posted on June 16, 2017 by