Events

City Council Meeting Text Size

Event takes place on December 17, 2013 at 7:00 PM
City Council Chamber 536 Dwight St. Holyoke MA

AGENDA FOR THE CITY COUNCIL
December 17,2013

PUBLIC COMMENT

COMMUNICATIONS

1.    City Council minutes from previous meeting of December 3, 2013

2.    From Ryan Allen, Admin. Ass’t. to City Council, minutes from previous City Council meeting on December 3, 2013

3.    From Mayor Alex B. Morse, letter re-appointing Fire Chief John Pond, 600 High St. to serve as the Emergency Management Director, Chief Pond will serve a one-year term;  said term will expire January 2015.

4.    From Jeff Brouillard, Sr. Electrical Engineer for Holyoke Gas & Electric, letter withdrawing its pole petition for a new pole set at the intersection of Lynwood & Shawmut Aves.

5.    From Nicholas C. Cramb, Esq. letter re:  Written protest against application for Zone Change – 161 Lower Westfield Rd.

6.    From License Board Commission, meeting minutes from September 4, 2013

7.    From Holyoke Economic Development and Industrial Corporation minutes from March 26, June 4, October 25, 2012 and February 7, July 18, September 12, 2013

PRESIDENT’S REPORT

PETITIONS

8.    Petition of residents of Ross Rd. to the Holyoke Water Department re:  water problem

REPORTS OF COMMITTEES

9.    Ordinance Committee Reports (if any)

9A.    The Committee on Ordinance to whom was referred an order that a handicap sign be placed at 135 Oak St. for Angel M. Quinonez, placard #P06942067 Recommend that the application be approved

10.    Finance Committee Reports (if any)

10A.    The Committee on Finance to whom was referred an order that in accordance with MGL Chapter 44 Sec. 53A the City Council hereby accepts the provisions of the “Pedestrian and Bike Safety Enforcement” grant.  Recommend that the order be adopted

10B.    The Committee on Finance to whom was referred an order that in accordance with MGL Chapter 44 Sec. 53A the City Council hereby accepts the provisions of the “Underage Drinking Law Enforcement” grant Recommend that the order be adopted

10C.    The Committee on Finance to whom was referred an order that in accordance with MGL Chapter 44 Sec 53A the City Council hereby accepts the provisions of the “FY2014 EMD & Training” grant Recommend that the order be adopted

10D.    The Committee on Finance to whom was referred an order that the amount of $1,305 be authorized from the Police Department’s PSAP Communication Center (1482-57000) appropriation in FY 2014 for services rendered in FY 2013 Recommend that the order be adopted

10E.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in FY 2014 $352,109 FROM General Fund Free Cash TO Pay Vacation/Personal Buyback ($157,476) and Pay Sick Leave Buyback ($194,633) Recommend that the financial transfer be approved

10F.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the FY 2014 $107,235 FROM General Fund Free Cash TO: Management Service Contract Recommend that the financial transfer be approved

10G.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the FY 2014 $10,000 FROM General Fund Free Cash TO: Repairs and Maintenance- Central Fire Station
 Recommend that the financial transfer be approved

10H.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the FY 2014 $110,890 FROM General Fund Free Cash TO Fire Dept. Contract Recommend that the financial transfer be approved

10I.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the FY 2014 $29,180 FROM General Fund Free Cash TO: Contract DPW Recommend that the financial transfer be approved

10J.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the FY 2014 $57,090 FROM General Fund Free Cash TO Police Dept. Contract  Recommend that the financial transfer be approved

10K.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the FY 2014 $7,243 FROM General Fund Free Cash TO Traffic Selective Enforcement Grant  Recommend that the financial transfer be approved

10L.    The Committee on Finance to whom was referred that there be and is hereby appropriated by transfer in FY 2014, $345,000 FROM General Fund Free Cash TO Pay Overtime  Recommend that the financial transfer be approved

11.    Public Safety Committee Reports (if any)

 11A. the Committee on Public Safety to whom was referred an order that the City Council vote to approve the operation of a Needle Exchange Program in the City of Holyoke recommend that the order be adopted.

11B.  The Committee on Public Safety to whom was referred an order that the Holyoke Police and Health Department come before the City Council and inform the Council on what the plan is if any regarding prostitution in the City recommend that the order has been complied with.

11C.  The Committee on Public Safety to whom was referred and order that a mirror be placed on the lighting pole near O’Connor Ave. and Hampden St. recommend that the order has been complied with.

12.    Public Service Committee Reports (if any)

12A.    The Committee on Public Service to whom was referred an order that the Board of Health Director and Commissioners come before the City Council to explore the possibility of having a second shift for health/ quality of life inspectors Recommend that the order has been complied with

12B.    The Committee on Public Service to whom was referred an order that the City of Holyoke hire a part time plumbing inspector, an option the inspector can work second shift so that the City has more coverage Recommend that the order had been complied with

12C.    The Committee on Public Service to whom was referred an order that the City start the process to have all out going mail be sent to one central location for proper postage, to be placed and sent out  Recommend that the order has been complied with

12D.    The Committee on Public Service to whom was referred an order that the Holyoke City Council go on record opposing closing the City Clerk’s office to the public during election days recommend that the order has been complied with

13.    Redevelopment Committee Reports (if any)

13A.    The Committee on Redevelopment to whom was referred an order as presented by the Treasurer the designated properties will be held for Redevelopment Authority (Urban Renewal Plan) or ready for auction Recommend that the order be adopted

MOTIONS, ORDERS AND RESOLUTIONS

14.    LISI    –    City Council send a formal letter to the MA Department
    ALEXANDER        of Revenue to impress upon them the importance of
    BRESNAHAN        ensuring that medical marijuana facilities are listed
    JOURDAIN        as non-profits with taxable status

15.    LISI    –    City Council establish an ordinance forbidding overnight parking in the new Holyoke Public Library parking lot

16.    MCGEE_T    –    that there be and is hereby appropriated by transfer in the fiscal year 2014, Six Thousand & 00/100 Dollars ($6,000) as follows: (Personnel)

FROM:
*****-*****    General Fund Free Cash        $6,000
        TOTAL:    $6,000
TO:
11522-53011    Prof. Services – Employee Assistance Program        $6,000
        TOTAL:    $6,000

17.    MCGEE_T    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “COUNCIL ON AGING CHAIRS & GAMES DONATIONS” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

18.    MCGEE_T    –    that there be and is hereby appropriated by transfer in the fiscal year 2014, Two Hundred Fifty Thousand & 00/100 Dollars ($250,000) as follows: (DPW)

FROM:
*****-*****    General Fund Free Cash        $250,000
        TOTAL:    $250,000
TO:
14252-53100    Snow Removal Services        $200,000
14251-51301    Pay – Snow Removal Overtime        50,000
        TOTAL:    $250,000

19.    MCGEE_T    –    Whereas,  Avery field is by far a community-wide asset and the preservation and improvements to this facility are a priority as evidenced in the most recent Open Space and Recreation Plan; and,

                                              Whereas,  Avery field is dedicated to park and recreation purposes under M.G.L. Chapter 45, Section 14; and

                                              Whereas,  The Executive Office of Energy and Environmental Affairs (EOEEA) is offering reimbursable grants to cities and towns to support the    preservation and restoration of urban parks through the Parkland Acquisitions and renovations for communities grant program (301 CMR 5.00); and

                                              Whereas,  The renovation of Avery Field will cost a total of $200,000 (two hundred thousand dollars) and the City has designated $200,000 in Community Development Block Grants to fund this project.
NOW, THEREFOR BE IT:
 
                                             That the Mayor be and is hereby authorize to file and accept grants from the Executive Office of Energy and Environmental Affairs; and
                                             The EOEEA is offering a reimbursable grant of $140, 000 for the renovation of Avery field, and
                                              That by accepting this grant, Avery Field shall remain open to the general public and used for appropriate outdoor recreation in perpetuity; and
                                              That the Mayor be and is hereby authorized to take such other actions as are necessary to carry out the terms, purposes, and conditions of this grant to be administered by the Department of Public Works; and
                                              That this resolution shall take effect upon passage.

20.    BRESNAHAN    –    all boards/commissions within the City of Holyoke provide not only the notice of the meeting but also the agenda to City Council

21.    BRESNAHAN    –    Police Chief come before the Council to discuss whether it is necessary to require the Holyoke Inn or all motels that house homeless families to have a police presence on or at certain days/weekends due to all the calls for service the police  may or may not be receiving

22.    BRESNAHAN    –    Economic Development Director appear before the Council to discuss the plans with Pleasant Crossing and to explain why the reverter clause has been extended at least 9 times to the current owner yet no development has taken place on this vacant lot

23.    BRESNAHAN    –    DPW install temporary speed humps on Gates Street to study the potential need for permanent speed humps.

24.    FERREIRA    –    all City department heads send any mail digitally whenever possible. There are very few instances where a hard copy is required. Please report to the city council within three months the steps you’ve taken to significantly reduce the city postage budget. If this is not done in a satisfactory and timely manor, I recommend my Council colleagues completely freeze the postage budget until significant progress is shown.

25.    FERREIRA    –    City computer person set up a page on the City website to allow residents to receive information from any City department they wish. This could include meeting minutes, budgets, memos or any other information sent to the City Council.

26.    FERREIRA    –    Mayor, Treasurer, Personnel Director a representative from the fire unions and Fire chief, come before the City Council to discuss the possibility of regionalizing the Fire Department with the towns of Southampton and South Hadley. A representative from those towns should also be present to discuss budgets and potential savings as well as potential union issues.

27.    FERREIRA    –    Mayor, Treasurer, Personnel Director, union representative and Building Inspector come before the City Council to discuss the possibility of regionalizing the Building Department with the towns of Southampton and South Hadley. A representative from those towns should also be present to discuss budgets and potential savings.

28.    FERREIRA    –    Mayor, Treasurer, Personnel Director, union representative and Health department  come before the City Council to discuss the possibility of regionalizing the Health Department with the towns of Southampton and South Hadley. A representative from those towns should also be present to discuss budgets and potential savings.

29.    FERREIRA    –    Mayor, Treasurer, Personnel Director, union representative and Veterans Director come before the City Council to discuss the possibility of regionalizing the Veterans Department with the towns of Southampton and South Hadley. A representative from those towns should also be present to discuss budgets and potential savings.

30.    JOURDAIN    –    Council create a zoning ordinance regulating needle exchange programs comparable in nature as to what is being discussed for medical marijuana.

31.    JOURDAIN    –    Mayor negotiate and execute a Surrounding Community Agreement with MGM Casino in Springfield as envisioned under MGL 23K.  If he is already negotiating with MGM then provide us with an update.  Also, the Agreement should include a community impact fee for Holyoke and all stipulations of responsibilities between our city and the casino operator applicant, including stipulations of known impacts from the development and operation of a gaming establishment.  This should be done as soon as possible.
 
MGM is providing these to other communities and Holyoke should get one as well.

32.    LEAHY    –    Holyoke Police Department puts the speed radar trailer in Southampton Rd. to curb speeding

Addendum:
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting.  
Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law

    ______________________________
                  City Clerk


Posted on December 13, 2013 by