Events

City Council Meeting Text Size

Event takes place on September 03, 2013 at 7:00 PM
City Council Chamber 536 Dwight St. Holyoke MA

AGENDA FOR THE CITY COUNCIL
September 3,2013

PUBLIC COMMENT

COMMUNICATIONS

1.    Previous City Council meeting minutes from August 6, 2013

2.    From Mayor B. Morse, letter appointing Mr. Jason Girard, 150 Mt. View Dr. to serve as a commissioner of the Planning Board, Mr. Garand will fill the vacant seat of Mr. Owen McLaughlin and will serve the remainder of Mr. McLaughlin’s term; said term will expire on June 30, 2016.

3.    From Mayor Alex B. Morse, letter appointing Ms. Kimberly A. Ferris, 104 Cross Rd. to serve as a member of the Commission on Disabilities, Ms. Ferris will serve a three-year term; said term will expire on March 2016

4.    From City Treasurer Jon D. Lumbra re:  Property Awarded to the City via Land Court Decree, 182 Appleton St. and 30 John St. (The Bud)

5.    From City Treasurer, Jon D. Lumbra, meeting minutes for Dean Science Lab & McMahon Schools

6.    From Brian G. Smith, City Auditor, Monthly budget reports for General fund and Waste water treatment plant as of July 31, 2013

7.    From Cheryl A. Dugre, Holyoke Retirement Board re: Notice of failure to pay certified retirement appropriations Geriatric Authority of Holyoke

8.    From License Board Commission, minutes from July 10, 2013

9.    From Board of Health, meeting minutes from meeting held June 10, 2013

10.    From Geriatric Authority of Holyoke, minutes of regular meeting and executive session for July 18, 2013

11.    From Mass Gaming Commission, letter informing the latest commission news and updates

12.    From The Division of Local Services Legal Staff offering its annual seminar on “What’s new in Municipal Law” for local Officials.

PRESIDENT’S REPORT

PETITIONS

13.    Petition of Holyoke Gas & Electric requesting permission to locate a line of wires, cables, poles and fixtures, including the necessary sustaining and protecting fixtures, along and across the intersection of Shawmut & Lynwood Ave.

14.    Petition of Holyoke Gas & Electric requesting to locate a line of wires, cables, poles and fixtures, including the necessary sustaining and protecting fixtures, along and across Williams St.

15.    Petition of Edward Glica of 19 Concord Ave. for a renewal of a special permit for a home occupation for an office for a remodeling business

16.    Petition of John P. McCann of 415 Ingleside St. for a renewal of a special permit for a home occupation to operate a massage therapy and yoga business.

17.    Petition of Ann O’Leary, 208 Huron Ave. for a renewal of a special permit for a home occupation for a real estate sales.

18.    Petition of Karen Spear, 778 Homestead Ave. for a renewal of a special permit for a home occupation for a nail salon

19.    Petition of John Perdrizet, 253 Linden St. for a renewal of a special permit for a home occupation to operate a veterinary office

20.    Petition of Richard McElhiney, 711 Westfield Rd. for a renewal of a special permit for a home occupation for a construction office.

21.    Petition of Marc Grenier, 7 Mt. Tom Ave. for a renewal of a special permit for a home occupation for a handyman, office & storage workshop

REPORTS OF COMMITTEES

22.    Ordinance Committee Reports (if any)

22A.    The Committee on Ordinance to whom was referred an order that Ordinance Section 90-86 relative to certain special industrial sewer agreements be delted or amended to put them more in line with the sewer rates paid by residential, commercial, and all other industrial sewer rate payers Recommend that the order has been complied with

23.    Finance Committee Reports (if any)

23A.    The Committee on Finance to whom was referred City Council Approval GAH/Gandara lease agreement Recommend that the order be sent to the full City Council without a recommendation

23B.    The Committee on Finance to whom was referred an order that in accordance with M.G.L Chapter 44 Sec. 53A the City Council hereby accepts the provisions of the “Urban Forestry Plan” grant and authorizes the establishment of a fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant Recommend that the grant be approved

23C.    The Committee on Finance to whom was referred an order that the amount of one hundred ninety five dollars ($195.00) be authorized from the Police Department’s Other Contracted Services appropriation in fiscal year 2014 for services rendered in fiscal year 2013 which were unencumbered at the 2013 fiscal year end Recommend that the order be approved

23D.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2014, one hundred fifty two dollars and 43 cents ($152.43) FROM: Postage TO In-state Travel Recommend that the financial transfer be approved

23E.    The Committee on Finance to whom was referred an order that the amount of seventy nine dollars ($79.00) be authorized from the Police Department’s Education and Training appropriation in fiscal year 2014 for services rendered in fiscal  year 2013 which were unencumbered at the 2013 fiscal year end Recommend that the order be approved

23F.    The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2014 four hundred forty seven dollars 57 cents ($447.57) FROM: Office and Professional Supplies, Advertising, and Postage TO: In-state Travel Recommend that the transfer be denied

23G.    The Committee on Finance to whom was referred an order that in conformance with the new independent auding standards, a meeting be set through the City Council’s Finance Sub-committee with Malanson, Heath, and Co. to allow them to present the City’s FY2012 audited financial statements recommend that the order has been complied with

23H.    The Committee on Finance to whom was referred an order that the Legal Dept. or Sullivan, Hayes, and Quinn provide the City Council Finance Committee with a final billable/bill for the Donna Dowdall case Recommend that the order has been complied with

24.    Public Safety Committee Reports (if any)

25.    Public Service Committee Reports (if any)

25A.    The Committee on Public Service to whom was referred Mayoral Appointment of Mary L Morris to the Commission on Disabilities  Recommend that the Appointee be confirmed

25B.    The Committee on Public Service to whom was referred Mayoral Appointment of Stephanie Benton to the Commission on Disabilities Recommend the appointee be confirmed

26.    Redevelopment Committee Reports (if any)

MOTIONS, ORDERS AND RESOLUTIONS

27.    SOTO    –    Holyoke Police Department enforce all City ordinance and State law regarding Ice cream trucks doing business in the City. Please see attached sent from Lotus Traveler

28.    SOTO    –    the City of Holyoke transfer all responsibility regarding maintaining all City Traffic lights to the Holyoke Gas electric. The Holyoke Gas and electric can maintain them in lue of city taxes.

29.    VACON    –    Holyoke institute a moratorium on approving any medical marijuana  facility until issues with zoning & code enforcement, as well as public health and public safety issues are addressed.

30.    VACON    –    That the City Attorney issue an opinion re: whether it is proper under the Rules of the City Council and Roberts Rules of Order that subcommittees of the City Council send orders referred to them for action, back to the City Council with “no recommendation”

31.    VACON    –    the Holyoke City Council petition the State Legislature to amend the Special Act creating the Geriatric Authority, to remove the City as the fiduciary guarantor and authorize the legal department to draft language to accomplish this change.

32.    VEGA    –    a Handicap parking spot be placed in front of 94 Suffolk Street

This spot is for Living Water Counseling Center (LWCC) which has applied for a license, to provide outpatient mental health and substance abuse treatment services at 94 Suffolk Street Clinic, in Holyoke

33.    VEGA    –    city council schedule an educational presentation by Mat Lustig, the Mass in Motion coordinator, on the benefits of complete streets by the Built Environment Group to the Holyoke City Council Redevelopment Subcommittee

34.    VEGA    –    Adoption by City Council of two consultant reports with recommendations produced through my Mass in Motion grant with MDPH: Massachusetts Bicycle Coalition Biking in Holyoke: A Needs Assessment and WalkBoston City of Holyoke Downtown Pedestrian Plan. Both reports are in the process of being finalized.

35.    VEGA    –    an Authorization by City Council of a citizen Bicycling and Pedestrian Committee to advance and advocate for complete streets, bicycling and pedestrian policies and projects.

36.    VEGA    –    the Old Holyoke Development Corp, the Building Commissioner and the Board of Health work together to properly secure the Armory Building

37.    VEGA    –    the City Council adopt an ordinance in accordance
    LISI        with M.G.L. Ch. 40, Sec. 21E to establish due dates
            for the payment of all municipal charges and

bills
            and fix a rate at which interest may accrue if such
            charges remain unpaid. (Currently Section 90:90(b)
            states “All charges or bills shall be due and payable

30
            days after issue and charges or bills remaining unpaid
            after such due date shall be charged interest thereon
            at a rate of 14 percent per year as provided in

M.G.L.A.
            c. 40, § 21E. & applies only to the sewer bills )
    

38.    VEGA    –    That the Sewer Commission comply with Section 90:90(b)
    LISI        of the City Ordinance, currently the invoices are
            sent with a 45 Day Grace period.

39.    VEGA    –    That the Chief Assessor review the current MUNIS settings
    LISI        with regards to when he places Municipal Sewer Charge
            Liens on the Tax Bills that they all be placed in
            the 3 by City Ordinance 90:90(b) and report back to
            the full Council with evidence of compliance.(Currently
            the Sewer Lien’s are divided over the 3 not appear
            to have interest charged.)

40.    VEGA    –    Section 82:3 (f) be amended to read:  Section 82:3 (f) The tax collector shall appear before or provide to the city council on a quarterly basis, information regarding tax agreements. The information provided to the city council shall include but not be limited to, date agreement entered into, the name and home address of the taxpayer, the address of the property, and in the case of a business, the names of the corporate officers, and the amount due. If a tax agreement over the amount of $10,000 is not in compliance, the tax collector shall notify the mayor and the city council within 30 days. That the Tax Collector not enter into any agreement if the taxpayers is currently in Tax Title for that parcel or any other parcel in the City under the same owner.

41.    VEGA    –    the following be referred to Ordinance and the Law Department for review and recommendations prior to the end of the term of the current Collector in February 2014.  That a review be conducted to consolidate all staff currently assigned to the Tax Collectors office with that of the Treasurers office.  That the possibility of conversion of the City Treasurer from Elected to Appointment is reviewed and that a new position of Deputy Treasurer/Collector is added with all the power and authority to act in the name of the Treasurer/Collector.  That the Current Treasurer head this combined office for the remainder of his term and that the Current Tax Collector be appointed to the new position.  That the two individuals work together to streamline and enhance the two offices and there by build a stronger succession plan. During this transition time no positions are to be eliminated and or reduced except upon retirement.  Adding this will perhaps build a willingness of all staff to come together and add input to this process.

42.    VEGA    –    the Sewer Commission look at raising the minimum usage charge. Currently the $5 minimum fee for users who use less then or up to 2,500 gallons includes approximately 1,400 bills. If this was raised to $8 or $10 it would have minimum impact on users and create additional revenue for the sewer fund.

43.    ALEXANDER    –    Whereas:  at present Commission enforcement is handled through burdensome administrative hearings and the threat of criminal prosecution without any ability to issue a normal municipal ticket,

Ordered: that Section 1-10, Enforcements and Penalties, of Chapter 1, General Provisions, of the City of Holyoke Code of Ordinances be amended to include the appropriate schedule of fines.

44.    ALEXANDER    –    Whereas:  The Commonwealth has by vote approved the creation of Medical Marijuana Treatment Centers/Registered Marijuana Dispensaries, Whereas the state legislation allows for a 6-month temporary moratorium on such uses, and while our current Zoning Ordinance makes no provisions for Medical Marijuana Treatment Centers or Dispensaries,

Ordered: That the City establish a six-month temporary moratorium on the siting or licensing of any such facilities, allowing time for the study and creation of appropriate zoning regulations

45.    ALEXANDER    –    Whereas:  Each Zoning Special District is established for a Purpose, and Whereas eight of the ten existing Special Districts specify that Purpose within the appropriate section of the Zoning Ordinance

Ordered: That sections 8.1 “Floodplain Overlay District” and 8.4 “Professional Office Overlay District” be amended to begin with a stated Purpose for the District.

46.    ALEXANDER    –    Whereas:  Sections 6.1.3 (Parking Setbacks), Section 6.5 (Performance Standards) and Section 6.6 (Landscaping Requirements) do not adequately address the full range of site-specific concerns  

Ordered: That these Sections and any related sections of the Zoning Ordinances be reviewed for update

47.    ALEXANDER    –    Whereas:  The City frequently encounters situations where a prolonged absence puts an unfair burden on that person’s co-workers

Ordered: That the City establish and fund a fair compensation policy for staff doing significant extra work or carrying significant extra responsibility due to such absence.

48.    BARTLEY    –    the city remove the handicap parking sign affixed to the illegal double-pole in front of 9 Wolcott St.  Parking on Wolcott, a one-way street, is at a premium and a nearby resident would like it removed.

49.    BARTLEY    –    The City’s application for a Handicap sign is written and available only in English and, per the Clerk’s office, a Spanish-language version is not available.  Order that the Clerks’ office translate the English version into Spanish and to make that available to our residents

50.    BRESNAHAN    –    the DPW and City Engineer reexamine the cross walk on South Street that allows pedestrians to go from South Street to the Whole Donut.  Currently, where the crosswalk is located pedestrians are blocked from Shrubbery as they cross the street in front of 192 South Street to the Whole Donut.

51.    BRESNAHAN    –    the Parks and Recreation Department replace the dilapidated, unsafe benches located at the baseball/soccer fields at McMahon Schools forthwith

52.    BRESNAHAN    –    the DPW initatie re-surfacing Central Park Dr. in Calendar year 2013 after all the on going utility work is completed

53.    JOURDAIN    –    the Holyoke City Council go on record in opposition to the restoration of the tolls between Exits 1-6 on the Mass Pike.

54.    JOURDAIN    –    on-line listing of Mayoral Appointed Positions on the city’s webpage be amended to read “Appointed Positions” as there is a combination of positions appointed by  the Mayor as well as City Council.  Additionally, that the present board members/commissioners and their terms be listed on the city’s website for all boards and commissions.

55.    JOURDAIN    –    the Special State Primary in the City of Holyoke for the choice of  State Senator be and the same is hereby called to be held on Tuesday, October 8, 2013, in the several polling places designated by the City Council.
       The polls will be opened at 7:00AM and remain open continuously thereafter until 8:00PM, when the polls will be closed and all the votes will in the several precincts in which they are entitled to vote, between said hours, give their votes for:  STATE SENATOR

ORDENA, Que la Primarias Especial del Estado, en la Ciudad de Holyoke para la seleccion de Senador del Estado sea y al igual de por este medio llamado a que lleve a cabo el Martes, 9 de Octubre 2013, en los various lugares de votacion, como designado por el concejo municipal
       Las urnas seran abiertas a las 7:00AM y cerradas a las 8:00PM de dicho dia y todos tienen derecho a votar entre dicha horas ceder sus votos para lo siguente:  SENADOR DEL ESTADO

56.    JOURDAIN    –    
    That the Polling Places for each of the voting precincts in the City of Holyoke for the Special State Primary to be held Tuesday, October 8, 2013, be and the same are hereby designated as follows:

    ORDENA, que los lugares para cada recinto en la Ciudad de Holyoke para la Primaria Especial del Estado que se llevara a cabo el Martes, 8 de Octubre 2013, sea y al igual, por este medio designado lo siguente:

WARD ONE   BARRIO UNO
                      PRECINCT A – Rosary Towers Recreation Room 21 Bowers St..
                      RECINTO A—Rosary Towers Recreation Room  21 de la Calle Bowers

                      PRECINCT B—Prospect Heights Community Room, 41 Chestnut St.
                      RECINTO B—Prospect Heights, 41 de la Calle Chestnut

WARD TWO   BARRIO DOS
        PRECINCT A—Morgan School Gym, South Bridge St. Entrance only
        RECINTO A—Gimnasio de la Escuela Morgan, en la Calle So. Bridge solamente

        PRECINCT B – Falcetti Towers, 475 Maple St.
        RECINTO B – Falcetti Towers, 475 de la Calle Maple

WARD THREE   BARRIO TRES
        PRECINCT A – Elmwood Engine House, South St.
        RECINTO A – Elmwood Engine House, en la Calle South

        PRECINCT B – Metcalf  School Gym, 2019 Northampton St.
        RECINTO B –Gimnasio de la Escuela Metcalf, 2019 de la Calle Northampton

WARD FOUR   BARRIOS CUATRO
        PRECINCT A& B – St. Paul’s Church Parish Center, Appleton St.
        RECINTO A&B – St. Paul’s Church Parish Center, en la Calle Appleton

WARD FIVE   BARRIOS CINCO
        PRECINCT A – Lt. Elmer J. McMahon School Gym, Kane Rd.
        RECINTO A—Gimnasio de la Escuela McMahon, en la Calle Kane

        PRECINCT B – Maurice A. Donahue School Gym, Whiting Farms Rd.
        RECINTO B—Gimnasio de la Escuela Donahue, en la Calle Whiting Farms    
 
WARD SIX   BARRIO SEIS
        PRECINCT A&B – Sullivan School 400 Jarvis Ave.
        RECINTO A&B – Escuala Sullivan, 400 de la Calle Jarvis

                WARD SEVEN   BARRIO SIETE
        PRECINCT A&B – E. N. White School Gym, 1 Jefferson St.
        PRECINTO A&B– Gimnasio de la Escuela E. N. White, 1 de la Calle Jefferson

57.    JOURDAIN    –    a handicap sign be placed at 135 Oak St. for Angel M. Quinones, placard #P06942067, Expires:  Oct. 27, 2015

58.    JOURDAIN    –    Ordered, that the City Council and Mayor petition
    ALEXANDER        the General Court to adopt special legislation to
    LISI        that end of allowing the Holyoke Water Works to shut
    VACON        off water for the non-payment of sewer use charges
            in the same manner as they would be allowed to shut
            off water for the non-payment of water charges.
    

59.    LEAHY    –    the DPW put up additional signage to let drivers know that it is a low underpass on the railroad bridge at Lyman and Canal Streets.

60.    LEBRON-MARTINEZ    –    city council and or responsible party repairs the lights that are out between Chestnut on to Essex Street, and from corner of Chestnut on to Appleton Street as it is an opportunity for illegal activity to take place.

61.    LEBRON-MARTINEZ    –    DPW and Park & recreation considers the repairs for the playground on Kelly School as it has come to my attention that it is not safe for the children using the park. This request is in addition to some repairs to the Pena Park that I have brought forth in a previous order to be address.

62.    LISI    –    all boards and commissions from which the City council receives meeting minutes be required to make digital copies of their meeting minutes and posted in a searchable format to their web pages which may be accessed through the city’s website.

63.    LISI    –    the quotation marks around “legislature” be removed from the description of the City Council on the city’s website at: http://www.holyoke.org/departments/city-council/ as we are in fact the legislative body of Holyoke’s municipal government

64.    MCGEE_B    –    the City look into the purchase of debit/credit card machines for City Hall offices where cash is accepted. Please report back to the Finance Committee within ten days with regard to the cost and possible implementation of such a program.

65.    MCGEE_T    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “E-911 PSAP Dispatcher Support” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

66.    MCGEE_T    –    that there be and is hereby appropriated by transfer in the fiscal year 2014, Three Hundred & 00/100 Dollars ($300) as follows:

FROM:
15432-53420    Postage        $150
15432-57600    Veterans Patriotic Events        150
        TOTAL:    $300
TO:
15432-57100    In-state Travel        $300
        TOTAL:    $300

67.    MCGEE_T    –    that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MEMA EMP Grant – EOC Soundproofing” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

68.    MCGEE_T    –    that the amount of Seven Hundred Fifty Two & 13/100 Dollars ($752.13) be authorized from the Police Department’s In-state Travel (12102-57100) appropriation in fiscal year 2014 for services rendered in fiscal year 2013 which were unencumbered at the 2013 fiscal year end.

69.    MCGEE_T    –    the DPW install 2 handicap parking signs in front of 2 and 4 St. James Ave (Sharon Bartlett p98512392, and Scott Bartlett CT 1531v vet plate to be transferred over to new MA placard number). Signs should be installed closer to corner of St James/St Jerome.

Addendum:
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting.  
Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law

   __Suzanne Mead___________

        City Clerk


Posted on August 29, 2013 by